People Team Coordinator

About the Role:

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company. PitchBook is a values-driven company. Our team embodies these values in everything we do, and we take pride in setting a positive example for our colleagues at all levels.

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skillsets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!

From being the first impression of the Seattle Office for our guests and candidates, to supporting employee engagement activities to coordinating administrative activities across the team, PitchBook’s People Team Coordinator is a go-to resource across the team. Exceptional customer service, detail-orientation, effective communication, and the ability to multi-task are the keys to success in this role. This hybrid role requires a minimum of four days in our Seattle office with standard work hours of 8am-5pm Monday through Friday. 

Primary Job Responsibilities:

• Responsible for greeting and directing guests and employees from our corporate front desk at least 50% of the work week with the expectation to collaborate with peers to ensure desk coverage 
• Provide exceptional customer service to employees and guests in all matters and communications 
• Assist with new employee onboarding activities including written communication, document organization and sharing, and meeting scheduling to ensure a seamless employee experience 
• Provide administrative support for People team processes and programs, such as managing meeting and room scheduling, organizing team recognition opportunities, coordinating inputs to documents and presentations, auditing intranet pages and team documents, and supporting other projects as needed  
• Provide internal employee event support (will include moving furniture and event set up/break down) as requested 
• Support People Team goal and budget management activities along with engagement initiatives 
• Assist with recruiting efforts as requested such as scheduling interviews, posting and auditing job openings, and escorting candidates to interview rooms 
• Support the vision and values of the company through role modeling and encouraging desired behaviors 
• Participate in various company initiatives and projects as requested 

Skills and Qualifications:

• Bachelor's degree  
• 2+ years of previous experience in an administrative support and/or coordination role. Roles within an HR or Recruiting team a plus 
• Ability to squat, crouch, push, pull, bend, twist, kneel, reach, lift (up to 20 pounds), climb, sit, or stand for extended periods of time to support company meetings and events  
• Excellent organizational skills, attention to detail, and a strong sense of urgency and follow-through 
• Excellent written and verbal communication skills 
• Strong critical thinking and problem-solving skills 
• Ability to juggle multiple projects at once in a fast-paced, results oriented environment 
• Desire and ability to be a team player who appreciates a unique, entrepreneurial, and collaborative environment 
• Resourceful self-starter who is comfortable with ambiguity 
• Energetic, friendly, and self-motivated attitude 
• Prior experience or interest in human resources preferred. Knowledge or experience with applicant tracking systems, HR information systems, or similar tools is a plus 
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily 

Benefits + Compensation at PitchBook:

Physical Health            

• Comprehensive health benefits
• Additional medical wellness incentives 
• STD, LTD, AD&D, and life insurance

Emotional Health 

• Paid sabbatical program after four years
• Paid family and paternity leave 
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend 
• Robust training programs on industry and soft skills 
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days 

Social Health 

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare  
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program  
• Quarterly team building events

Financial Health 

• 401k match
• Shared ownership employee stock program 
• Monthly transportation stipend  

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

• Annual base salary: $55,000-$65,000
• Target annual bonus percentage: 7.5%

*Starting pay will be based on several factors and commensurate with qualifications & experience. We also have a location-based compensation structure; there may be different ranges for candidates by location. 

Working Conditions:

We believe our business and our culture are strongest when we work together in person. We also know that it’s helpful to have some flexibility to work remotely. Most roles work in the office 3+ days/week, and some are expected to work in the office 4-5 days/week. The current expectation for this role is that you are working in the office 4+ days/week and that you are in the office full-time during the training period, for which the length varies by role. During an initial phone screen, the team will discuss expectations for this specific position.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

Life At PB:

We are consistently recognized as a Best Place to Work and our culture is at the heart of our success. It’s our fundamental belief that people do and create great things and that people are the cornerstone of prosperity. We believe that proactively seeking out different points of view, listening to others, learning, and reflecting on what we’ve heard creates a sense of belonging within PitchBook and strengthens the PitchBook community.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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