Full-Time | Onsite | 3-month Contract
Vacancy Status: We are currently recruiting to fill this open position.
At New Flyer, we help people get where they need to go. Our buses connect communities to work, school, healthcare, and essential services across North America. As the leading manufacturer of heavy-duty transit buses, we're helping shape the future of public transportation through innovative vehicles, technology, and infrastructure solutions. As part of NFI Group, New Flyer is helping transit agencies transition to cleaner transportation options, including battery-electric and fuel-cell electric buses. With more than 90 years of experience and thousands of buses operating every day, our team is making a difference in communities across the continent.
POSITION SUMMARY:
The People Services Administrator provides administrative support to the Human Resources team by assisting with employee records, documentation, scheduling, and general office coordination. This role focuses on accuracy, organization, and consistency, helping ensure daily HR operations run smoothly.
The successful candidate will support routine administrative tasks, assist with recruitment and staffing activities, and help maintain organized systems and records. This position also supports short-term projects and provides backup coverage as needed.
WHY JOIN US:
- Be part of a team whose work helps connect people and communities every day.
- Contribute to innovative transportation solutions that make travel safer, more accessible, and more sustainable.
- Build a rewarding career with opportunities to learn and grow across our family of companies.
- Join an inclusive workplace culture where team members are valued, respected, and empowered to succeed.
- Passionate about creating a better product, a better workplace, and a better world.
- Earn competitive wages and receive a comprehensive benefit package with immediate benefit eligibility.
- Access on-the-job training in a continuous learning environment.
- Join a company recognized as one of Manitoba’s Top Employers.
WHAT YOU WILL DO:
- Maintain accurate and confidential employee files and documentation in accordance with retention guidelines
- Enter, update, and maintain employee information in HR and benefits systems
- Process administrative transactions including new hires, employee changes, wage updates, and terminations
- Respond to routine internal and external inquiries in a timely and professional manner
- Support for printing and issuing employee identification badges and updating access privileges within security systems.
- Schedule meetings and support coordination of interviews and departmental activities
- Provide administrative support to recruitment activities including posting support, interview scheduling, and document preparation
- Assist with employee recognition initiatives, retirement programs, and other HR projects
- Order office supplies and maintain inventory as needed
- Assist with short-term projects and daily operational tasks as required
WHAT YOU NEED TO BE SUCCESFUL:
- Minimum 1 year of experience in an administrative role supporting an HR function.
- Previous experience supporting Human Resources or payroll functions is strongly preferred
- Demonstrated ability to manage confidential information with discretion
- Strong organizational and time-management skills
- High level of attention to detail and accuracy
- Ability to manage competing priorities in a deadline-driven environment
- Strong written and verbal communication skills
- Proficiency with Windows-based computer systems and Microsoft Office applications
- Ability to work independently while contributing effectively within a team environment
Physical & Workplace Requirements:
- NFI Group maintains a drug-free workplace in accordance with applicable laws and contractual requirements.
- Ability to lift up to 30 lbs. regularly, perform repetitive movements such as bending, kneeling, and crouching.
- Ability to stand and walk on hard surfaces for extended periods of up to 8+ hours.
- Strong safety awareness and adherence to workplace procedures.
OUR WHY:
At NFI Group, our purpose is simple: We Move People. Every day, our buses, coaches, parts, technology, and services help connect people.
Across our family of brands, thousands of team members work together to design, build, deliver, and support transportation solutions that are safe, accessible, reliable, and sustainable. Whether you're building vehicles on the production floor, supporting customers, developing new technologies, or helping our business grow, your work helps keep communities moving.
Our values of Safety, Quality, Integrity, Accountability, Teamwork, and Sustainability guide everything we do. If you're looking for meaningful work where you can make an impact, we'd love to hear from you.
Learn more at www.nfigroup.com.
AI Assisted tools may be used in parts of the screening or selection process.
Skills Required
- At least 1 year of experience in an administrative role supporting an HR function
- Experience supporting Human Resources or payroll functions
- Ability to manage confidential information with discretion
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Ability to manage competing priorities in a deadline-driven environment
- Strong written and verbal communication skills
- Proficiency with Windows-based computer systems and Microsoft Office applications
- Ability to work independently and contribute effectively within a team
New Flyer Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about New Flyer and has not been reviewed or approved by New Flyer.
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Healthcare Strength — Health insurance is considered strong, with medical, dental, vision, and life coverage commonly offered, and union-backed roles in some plants noting particularly good plans. These offerings serve as a core strength of the package for manufacturing and hourly roles.
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Retirement Support — A 401(k) with company matching and, depending on location, profit-sharing contribute to long-term financial security. These elements are positioned as competitive features in many facilities.
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Leave & Time Off Breadth — Accrued vacation, paid holidays, and scheduled days off are standard components. These structures are described as reliable and help round out the benefits offering.
New Flyer Insights
What We Do
New Flyer is North America's heavy-duty transit bus leader, offering advanced product lines and focusing on building the future of mobility and sustainable transportation.
