At WelbeHealth, we serve our communities’ most vulnerable seniors through shared intention, pioneering spirit, and the courage to love. These core values and our participant-focus lead the way no matter what.
The People Program Manager leads strategic and operational initiatives that support workforce growth, organizational effectiveness, team member experience, and People service delivery. Partnering with People leadership, cross-functional stakeholders, and external vendors, this role drives program execution, process improvement, and alignment across People functions. The position also serves as a key Workday Payroll and Absence Management resource, supporting system optimization, configuration, compliance, troubleshooting, and payroll process enhancements. Reporting to a People Director or senior leader, the People Program Manager advances departmental strategy, monitors program performance and metrics, fosters collaboration across WelbeHealth, and may supervise team members, consultants, or project resources supporting program delivery.
This role is different because the People Program Manager, Payroll at WelbeHealth:
- Serves as a key subject matter expert in Workday Payroll, Absence Management, and Time Tracking, driving system optimization, multi-state payroll compliance, and process enhancements to support accurate and efficient payroll operations.
- Leads strategic payroll initiatives and continuous improvement efforts, partnering across People, Finance, Accounting, and operational teams to strengthen payroll controls, develop team capabilities, and deliver scalable solutions that enhance the team member experience.
We care about our team members. That’s why we offer: (You do not need to edit)
- Medical insurance coverage (Medical, Dental, Vision)
- Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
- 401K savings + match
- Comprehensive compensation package including base pay and bonus
- And additional benefits!
On the day-to-day, you will:
- Payroll Operations & Compliance
- Maintain Workday Payroll and Absence configurations to support compliance and business requirements.
- Monitor federal, state, and local payroll regulations and assist with compliance activities.
- Conduct payroll audits and reconciliations to ensure data integrity and accurate processing.
- Maintain payroll tax configurations for a multi-state workforce
- Serve as a resource for payroll compliance, SOX controls, and regulatory requirements.
- Maintain strict confidentiality of payroll and team member information.
- Workday Payroll Administration
- Configure, test, and support Workday Payroll and Absence functionality.
- Identify and implement system enhancements, updates, and process improvements.
- Lead bi-annual Workday Payroll and Absence release testing and documentation.
- Troubleshoot complex system issues and coordinate resolutions with vendors and internal stakeholders.
- Develop and maintain payroll process documentation and training materials.
- Payroll Operations & Analysis
- Investigate and resolve complex payroll processing, tax, and system-related issues.
- Assist with payroll tax reconciliations and quarterly and annual filing activities.
- Support year-end payroll processing, adjustments, and statement preparation.
- Mentor, train, and develop Payroll Specialists to build Workday Payroll, Absence, Time Tracking (PATT), and compliance expertise.
- Serve as a backup for payroll processing and other payroll operations as needed.
- Vendor & Stakeholder Engagement
- Partner with payroll vendors to support system configuration, issue resolution, and process improvements.
- Collaborate with HR, Accounting, Finance, and operational leaders on payroll initiatives and inquiries.
- Communicate payroll impacts, updates, and recommendations to stakeholders.
- Support cross-functional projects involving payroll, absence management, and compliance requirements.
- Manage direct reports including hiring, training, supervising, and mentoring
- Program and Continuous Improvement
- Lead payroll-related projects and initiatives from planning through implementation.
- Monitor performance metrics and recommend improvements to payroll processes and controls.
- Identify risks and develop solutions that improve compliance, accuracy, and service delivery.
- Support organizational change efforts related to payroll programs, systems, and processes.
Job requirements include:
- Bachelor’s degree in business administration, Organizational Development, People Operations, or a related field required. Professional experience may be substituted in lieu of the degree;
- Healthcare experience preferred; SHRM‑CP or SHRM‑SCP, PHR, SPHR or PMP experience is preferred.
- Minimum of five (5) years of progressive Payroll experience working within HR/People departments, including advising leaders and supporting multi-site or complex operating environments.
- Minimum of three (3) years of progressive experience leading people programs, projects, or operational initiatives
- In-depth knowledge of payroll regulations, and compliance with multi-state and local payroll processing; Experience in Workday components such as Payroll, Absence Management, Time Tracking and OneSource Virtual (OSV Atmosphere).
- Skilled at managing small projects independently, and identifying opportunities for improvement, driving the continuous enhancement of the payroll and absence processes.
- Proven ability to work effectively and build relationships with various teams, departments, and stakeholders; Demonstrated ability to handle change and manage multiple tasks effectively by prioritizing requests and meeting tight deadlines.
- Excellent communication, organizational, and problem-solving skills with strong attention to detail; Strong working knowledge of MS Office Suite (Excel, Word, PowerPoint) mid-level Excel skills.
We’re seeking a strategic, detail-oriented payroll leader who is passionate about leveraging technology, strengthening compliance, and creating efficient, scalable People operations. If you’re ready to make an impact while supporting a growing, mission-driven organization, we’d love to hear from you!
Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.
COVID-19 Vaccination Policy
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
Our Commitment to Diversity, Equity and Inclusion
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
Beware of Scams
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to [email protected]
Skills Required
- Bachelor's degree in business administration, Organizational Development, People Operations, or a related field; equivalent professional experience may substitute
- Minimum five years of progressive payroll experience within HR or People departments
- Experience advising leaders and supporting multi-site or complex operating environments
- Minimum three years of progressive experience leading people programs, projects, or operational initiatives
- In-depth knowledge of payroll regulations and multi-state and local payroll processing compliance
- Experience with Workday Payroll, Absence Management, Time Tracking, and OneSource Virtual OSV Atmosphere
- Ability to independently manage small projects and drive continuous process improvement
- Ability to build relationships and collaborate effectively with cross-functional stakeholders
- Ability to manage change, prioritize multiple tasks, and meet tight deadlines
- Excellent communication, organizational, problem-solving, and attention-to-detail skills
- Working knowledge of Microsoft Office Suite, including intermediate Excel skills
- Healthcare experience
- SHRM-CP, SHRM-SCP, PHR, SPHR, or PMP certification or experience
What We Do
WelbeHealth provides full-service care to help seniors age well at home and in their community, often at no cost. Services include medical, coordination, home care, dental, transport, physical therapy, prescriptions, social activities and meals. Founded by a seasoned group of physician entrepreneurs, our leadership team hails from leading payer and provider organizations such as GoHealth Urgent Care, BAYADA Home Health, AirStrip Technologies, Evolent Health, and On Lok. With funding from leading venture investors, we're looking for team members who are inspired to help us deliver on our mission of unlocking the full potential of the most vulnerable seniors. Our colleagues are energized by working in diverse groups toward our shared purpose, are eager to drive groundbreaking innovations, and have the courage to care for our participants with empathy and love.
