People Operations Manager

Notabene is building infrastructure that's transforming how money moves in the digital economy. We're evolving beyond our compliance foundations to enable the next generation of digital financial services between regulated institutions with unprecedented efficiency. With nearly 50 employees across 14 countries and having recently closed our Series B round last November with support from leading investors including Y Combinator, DRW, F-Prime, Jump Capital, Castle Island, and Green Visor Capital, we're looking for people like you to help shape the future rails of the crypto industry.

Notabene is at a pivotal growth stage. We’re Series B funded with nearly 60 people across 17 countries and no plans to slow down anytime soon! Our People function is the connective tissue that keeps a globally distributed team running smoothly. In this role, we need someone who can bring both operational rigor and genuine care for the employee experience.

As our People Operations Manager, you will own the systems, processes, and programs that make Notabene a great place to work regardless of where in the world someone is based. You'll report directly to our Director of People Operations and work closely with her on initiatives across our 3 Pillars: Hiring & Onboarding, Performance Management & Career Growth, and Engagement & Culture. This is a high-ownership, high-visibility role for folks who thrive on building clean systems, championing culture, and showing up as a trusted partner to employees and managers alike. While this is a fully remote role, we strongly prefer candidates based in the UK as that’s home to the largest portion of our employee population and a key timezone for business operations.

• Onboarding and offboarding run like clockwork. Every new hire is set up for success and graduates from our onboarding program: Notabene University. Meanwhile, every departure is handled with care, accuracy, and zero loose ends.

• Our People data is trustworthy and accessible. You've moved us meaningfully toward a consolidated, accurate source of truth for headcount, compensation, and employment data (and ideally have a point of view on what a global HRIS implementation should look like).

• People infrastructure operates without surprises. Our payroll and benefits platforms are managed with precision. Time off tracking is accurate and enforced. People policies are strongly adhered to and response time to employee queries is consistently within one business day.

• Culture and employee experience are meaningfully better. Engagement programs have a clear owner, stay and exit interview data is informing real decisions, and at least one initiative (perhaps a culture program, manager toolkit, or career framework) has gone from idea to execution.

• Champion our culture and employee experience. Own the engagement survey cycle and drive follow-through on action items. Conduct stay interviews to understand what employees love about Notabene and exit interviews to identify patterns and surface insights to leadership. Find creative, scalable ways to foster connection across our global team rooted in our DNA.

• Support performance management and career growth. Partner with the Director of People Operations to run our 15Five-based review process; support initiatives like career frameworks, manager enablement (including building out a manager toolkit), and improving how we deliver and receive upward, downward, and peer feedback.

• Own onboarding and offboarding end-to-end. Coordinating cross-functionally to ensure every new hire is set up for success and every departure is handled completely and compliantly across all geographies.

• Manage our people systems and payroll platforms. Serve as the primary admin for Justworks (US payroll and benefits), Remote (primary EOR), and Deel (legacy EOR), ensuring data accuracy, timely processing, and proactive coordination on country-specific employment requirements

• Be the first point of contact for employee queries. Respond to questions on benefits, payroll, policies, and employment with accuracy and care; build and maintain a living FAQ and policy library in Notion so answers scale beyond you

• Be the data steward for people operations. Maintain accurate Google Sheets-based people data in the near term while building toward a consolidated HRIS; conduct a structured evaluation of global HRIS tools (e.g., ChartHop) and develop a recommendation for implementation.

• Leverage AI to work smarter. Use tools like Claude to draft policies, summarize data, and accelerate operational work without sacrificing accuracy or critical thinking.

• 3-6 years of People Operations experience at a startup or scale-up, where you've had broad, hands-on ownership of the People function.

• Operational precision and follow-through. You manage multiple concurrent priorities without dropping the ball. You're the person who catches the thing before it becomes a problem.

• Experience supporting a globally distributed team. You understand the nuance of managing people across multiple countries and time zones, including navigating EOR providers, cross-border pay equity questions, and varying employment norms.

• Strong analytical and systems thinking. Comfortable managing data in Google Sheets, identifying break downs in processes, and building cleaner systems without over-engineering them.

• An empathetic mindset with excellent communication skills. You treat every employee interaction as an opportunity to build trust; you write clearly, respond promptly, and know when to escalate vs. handle independently.

• Admin-level experience with Remote, Justworks, or Deel.

• Familiarity with 15Five or a comparable performance management platform.

• Familiarity with global HRIS platforms such as ChartHop, Lattice, or Hibob.

• Experience with Ashby or similar ATS. Big bonus if you've supported a recruiting function before!

• Flexible Remote Work: Work from anywhere!

• $1000 WFH Stipend: Use within your first year of employment.

• MacBook Pro: Procured by you and your manager to find a model that meets your needs.

• Unlimited PTO: We trust you to take as much holiday as you need.

• Country-Specific Benefits: Statutory offerings and contributions, managed via our employer-of-record.

If you strongly believe this role is for you, please apply. Notabene considers a broad array of candidates, including those without blockchain experience. Whether you're returning to work after a gap in employment, or taking the next step in your career path, we will be glad to have you on our radar.

Notabene is proud to be an equal employment workplace and an affirmative action employer. By valuing inclusion and diversity of all forms, we strictly prohibit and do not discriminate based on race, color, religion, national origin, gender, gender identity, gender expression, age, ancestry, citizenship, sexual orientation.