People & Culture Coordinator- University Placement Student

People & Culture Placement Student

Location: 200 Aldersgate

Duration:  9-12 months

Working Hours: Full-time

Please note: Candidates must currently reside in the UK and be able to work in the UK without sponsorship. This is a flexible/hybrid role based in London (200 Aldersgate), with an average of three days per week spent in the office/onsite.

About the Role:

This is an exciting opportunity for a Human Resources undergraduate to join our People & Culture (P&C) team for their placement year. Ideal for a student on a placement or gap year, this role offers hands-on experience in a dynamic P&C environment, providing the chance to apply academic theory into real-world practice. You will gain exposure to a variety of HR functions across the full employee lifecycle, developing core skills essential for a future career in Human Resources.

Key Responsibilities:

• P&C Administration & Record Management
  Maintain accurate employee records, ensuring all electronic HR files are up to date, compliant, and organised. Assist with archiving of inactive files in accordance with data retention policies.
• First Point of Contact for P&C Queries
  Act as the primary contact for day-to-day HR administrative queries, providing a responsive and helpful service to employees and line managers.
• P&C  System & Employee Lifecycle Support
  Update and maintain the HRIS and shared P&C folders, ensuring all employee changes (starters, leavers, internal moves) are processed accurately and in a timely manner.
• Offer & Contract Documentation
  Draft and issue employment offer letters, contracts of employment, and promotion letters, ensuring accuracy and adherence to internal templates and guidelines.
• Employee Engagement & Events
  Contribute to the planning and execution of employee engagement initiatives, including social events such as the Summer and Christmas parties, wellbeing activities, and recognition schemes.
• Pre-employment & Reference Checks
  Take ownership of all employment referencing processes, including managing incoming requests and ensuring timely responses.
• Recruitment Support
  Support the recruitment lifecycle as needed. Assist with coordinating recruitment drives, attend university careers fairs, and collaborate with Learning & Development to align with future workforce needs.
• Compliance & Confidentiality
  Ensure all P&C processes and data handling comply with relevant legislation (e.g. GDPR) and are managed with the highest level of confidentiality.

What We’re Looking For:

• Currently studying for a degree in Human Resources, Business Management, or a related field, with a placement year as part of your programme or undertaking a structured gap year.
• A proactive and organised individual who can manage multiple priorities and meet deadlines.
• Comfortable working independently as well as part of a supportive and collaborative team.
• High attention to detail and strong administrative skills.
• Clear and confident communicator, both written and verbal.
• Strong interpersonal skills and a genuine interest in people and organisational culture.
• Demonstrates integrity and discretion when handling sensitive information.

What You’ll Gain:

• Practical HR/People & Culture experience across various areas including administration, employee engagement, recruitment, and compliance.
• Exposure to a fast-paced commercial environment and the inner workings of a P&C team.
• Opportunities to work on projects and contribute to initiatives that shape the employee experience.
• Support and coaching to help you grow your professional skills and confidence ahead of your final year and future career.

Who We Are:

Convene is a global hospitality company that manages a growing portfolio of lifestyle brands focused on revolutionizing the way people meet, work, and gather.  It creates hospitality-driven experiences and uniquely designed destinations across its various brands with the singular mission of fostering human-to-human connection. The Convene portfolio comprises Convene, etc.venues by Convene, and Convene Signature, offering clients multiple products including event venues, meeting rooms, flexible office spaces, and building amenity centers.  With hospitality at its core, each brand and product offers on-site culinary, in-room A/V, production services, and dedicated hospitality staffing resources.As the largest single provider of dedicated meeting and event venues in the U.S. and UK, and with a growing footprint of flexible office space, the Convene portfolio has a network of nearly 40 locations across nine global cities.

Learn more at https://convene.com/. 

We’re Here For You: 

Health and Wellness

• Private medical insurance
• Subsidised eye care
• Subsidised fitness membership
• Employee Assistance Program: well-being support and personal advice programme

Time Off and Work-Life Balance

• 25 days annual leave plus bank holidays, and company sick pay
• Financial Support and Benefits
• Bonus scheme
• Interest-free loan for rail season tickets & further education
• Subsidised bicycle purchase through Cycle to Work scheme

Professional Development and Recognition

• Continuous professional and personal development support
• Employee recognition and reward programs to mark achievements and milestones

Community and Impact

• Opportunities to volunteer, donate, and participate in community give-back initiatives
• The opportunity to have a significant impact on your team and the business in the work that you do

Convene is committed to building an inclusive and diverse workforce. We are an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities and perspectives. 

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