People Coordinator

Department: People Team 
Location: Sydney 
Contract type: 12 Month Fixed-term contract
Full Time/Part-time: Full Time

We are a team. We are accountable. We partner with our clients to deliver strategic creative we are proud of. 

We learn together, we create together, we win together. 

And most importantly, we have fun together. 

About the role: 

Ogilvy Australia is looking for a People Coordinator based in Sydney. This is a 12-month contract (parental leave cover)

You will play a key role in the shared success of the People team and support the team with day-to-day administrative tasks to ensure HR/People operational processes and procedures are developed, implemented, and carried out per the People strategy, relevant policies, and current legislation. Of course, you will be well supported by the People team, gaining exposure, support and on-the-job learning.

To thrive in the role, you’ve got to be able to run lots of things at once, be able to proactively manage your time and have flawless attention to detail – so nothing falls through the cracks! 

What you’ll do: 

This role will assist and support the people team with administrative tasks, including; 

• Coordinating end-to-end onboarding and offboarding processes across the Ogilvy network, including preparing employment contracts, variations, new starter documentation and onboarding packs.
• Drafting employment agreements, contract amendments, probation review documentation, promotion letters and other employee correspondence, ensuring accuracy and compliance.
• Managing Workday employee records, maintaining accurate employee data and ensuring all documentation is up to date and confidentially stored.
• Supporting monthly payroll processes, including employee changes, leave administration, timesheet follow-up and payroll reporting.
• Acting as a first point of contact for HR-related queries, providing support and guidance to employees and managers on policies, procedures, systems and leave entitlements.
• Coordinating the employee lifecycle administration process, including new hires, transfers, promotions, salary changes and departures.

What you'll bring: 

• You are an organised and proactive HR professional with around 1+ years' experience in an HR Assistant or Coordinator role.
• You will ideally have prior experience with Workday, and if not, with another HRIS system.
• You have a strong foundation in HR administration and enjoy supporting employees and managers across the employee lifecycle.
• You have a sound understanding of HR administration processes across onboarding, offboarding, employee records and payroll support.
• You have strong organisational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• You have exceptional attention to detail and a commitment to accuracy in all aspects of your work.
• You have excellent interpersonal and communication skills, with the confidence to build relationships across all levels of the business.
• You have a genuine passion for creating positive employee experiences.
• You can handle sensitive and confidential information with professionalism and discretion.
• You have a proactive approach to problem-solving and continuous improvement.
• Strong Microsoft Office skills, particularly in Excel, Word and PowerPoint.
• Most importantly, you'll be a team player who is eager to learn, contribute, and grow your HR career in a supportive, people-focused environment.

This is a fantastic opportunity to further develop your HR career within a leading creative agency, working alongside a collaborative team of experienced e professionals. You'll gain exposure to a broad range of HR activities while playing an important role in delivering a seamless employee experience. 

If this sounds like you, please apply by submitting a CV below.

Why Ogilvy?   

• Go global with Ogilvy: As part of a leading global network, you'll have access to exciting career pathways and opportunities around the world. Expand your horizons and connect with colleagues across the globe. 
• Unlock the power of AI: Get exclusive access to WPP Open, our cutting-edge global AI platform, and leverage the latest technology to enhance your work and drive innovation. 
• Work in style at Barangaroo: Sydney-based employees enjoy our brand new, state-of-the-art WPP campus in the heart of Barangaroo. 
• Belong at Ogilvy: We're deeply committed to fostering an equitable and inclusive workplace. Our Inclusivity & Impact Council, SheCD, WPP Unite, and Reconciliation Action Plan programs are just some of the ways we're creating a culture where everyone feels valued and respected. 
• Invest in your growth: We're invested in your success. You'll receive a tailored personal development plan to help you achieve your goals, along with dedicated support from your manager to guide your career journey. We leverage Culture Amp to facilitate meaningful career conversations and track your progress. 
• Wellness your way: Take advantage of discounted rates with health and fitness providers, plus access to yoga, meditation, and wellbeing programs to support your mental and physical health. 
• Confidential support: We provide confidential counselling support through Telus EAP to help you navigate any personal or professional challenges. 
• Recognising excellence: We celebrate your achievements and loyalty through our employee reward programs. 
• Referral bonus: Bring your talented friends to Ogilvy and receive a bonus! 
• Unlock exclusive savings: Access discounts and vouchers for major household brands through our benefits platform, perkSPACE. 

At Ogilvy, inclusivity is essential to our success. We're committed to building a workplace that embraces various perspectives, experiences, and backgrounds, knowing that diverse teams drive more impactful work. 

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, Māori, people with disabilities, diverse cultural and linguistic backgrounds, all ages, genders, sexual orientations, gender identities and expressions, nationalities, and family structures. 

We believe everyone thrives when they can be themselves. We provide equal opportunities and are committed to creating an inclusive environment where everyone feels valued, respected, and empowered to reach their full potential.  

If you require any accessibility adjustments during the recruitment process, please let us know: [email protected] 

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