The Role
The People Coordinator will support onboarding, performance management, HR systems, compliance, and employee engagement while enhancing processes. The role requires strong organizational skills and understanding of UK employment practices.
Summary Generated by Built In
MOO is a design-led, technology and manufacturing business that operates in the global print and branded merchandise market.
The company is a leader in the market’s premium segment, with premium products and compelling ESG credentials. Customers are typically brand conscious SMEs based in North America, the UK, and Europe. MOO’s relentless focus on the customer has helped create an award-winning and much-loved brand, with exceptional customer satisfaction ratings.
A recipient of British business’ highest award, ‘The Queen’s Award for Enterprise’, MOO has also been profiled in the Financial Times, was ranked in the top 10 UK start-up companies by the Guardian Newspaper, and is part of the ‘Future 50’.
Founded in 2004, MOO employs 400 people today, and is headquartered in the UK, but with the majority of sales and key operations in the USA. The company has raised Venture Capital from Index Ventures, Accomplice, and LocalGlobe.
You will be joining a close-knit, global People Team that is passionate about high-quality employee experiences and driving a high-performance culture. Based in our Camden, UK office, you will report to the Head of People while collaborating deeply with our US, UK, and South African based partners to ensure a unified global strategy. We are huge advocates for our "MOOsters" and act as a bridge between business needs and employee delight.
The Role
You’ll play a key role in shaping the day-to-day employee experience at MOO. From onboarding new MOOsters to supporting People projects and keeping our systems running smoothly, you’ll be at the heart of how we support our teams.
You won’t just maintain processes — you’ll actively look for ways to improve them. We’re looking for someone who spots opportunities, thinks creatively, and helps us continuously evolve how we work.
You’ll work closely with managers, employees, and the wider People Team to deliver a seamless, thoughtful, and compliant experience across the employee lifecycle.
You won’t just maintain processes — you’ll actively look for ways to improve them. We’re looking for someone who spots opportunities, thinks creatively, and helps us continuously evolve how we work.
You’ll work closely with managers, employees, and the wider People Team to deliver a seamless, thoughtful, and compliant experience across the employee lifecycle.
The person we want
We’re looking for someone who is organised, proactive, and genuinely passionate about creating great employee experiences.
Responsibilities
- Onboarding and Inductions: work closely with the People Operations Generalist on the onboarding experience for all New Starters in the UK.
- Preparing, issuing and filing all relevant paperwork and running the the in-person induction ensuring that new MOOsters feel connected and set up for success
- Contractual changes: prepare documentation as necessary, updating databases and trackers ensuring information on all staff is accurate, complete and processed in line with all applicable data protection legislation.
- Performance management: administer the probationary review and performance management programs, including notifying managers of upcoming reviews, tracking completion and setting up review cycles.
- Off boarding: Manage the leaver process, ensuring all offboarding administration is completed efficiently and compliantly and conducting exit interviews
- Employee engagement: Support the delivery of employee surveys through Culture Amp, including engagement, onboarding, 90-day and exit interviews.
- HR Systems: Become a super user of all our People systems, supporting MOOsters with questions and queries and running data imports and reports as needed.
- Payroll: partner with the People ops team and finance to ensure all employee changes are processed accurately and on time.
- Pension: Ensure compliance with UK pension auto-enrolment requirements
- Compliance: ensure Right to Work checks and employee documentation meet UK legislative requirements
- Projects: contribute to key People Team projects as needed.
About you
- Experience handling People Operations or HR administration responsibilities independently
- Strong organisational skills and the ability to manage multiple priorities with confidence
- A proactive mindset with a natural curiosity for improving processes and solving problems
- Excellent communication skills and the ability to build strong working relationships across teams
- Hands-on experience using HR systems and recruitment platforms
- An understanding of UK employment practices and compliance requirements
- A growth mindset and enthusiasm for learning new skills and developing professionally
You’ll likely bring:
What’s it like to work at MOO?
MOO’s the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success – while also recognising the importance of a healthy work/life balance.
That’s why we offer 25 days holiday rising by one day for each year here (for 5 years), a matched pension scheme, and paid parental leave. We’ll offer you private healthcare, life insurance, a season ticket loan, and a cycle to work scheme. We also offer flexible work schedules with hybrid and remote working for certain roles as well as a Work From Anywhere program.
Diversity Statement
We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesn’t discriminate on the basis of race, colour, religion or belief, gender, national origin, age, sexual orientation, marital status, disability or any other protected class.
As a design and technology company we have a desire and a responsibility to build a business that represents the world around us. So we strive to create a values-driven, purposeful and highly empowered organisation that we are all proud to work for. And we are committed to continuous investment in building an open and inclusive environment, welcoming a diverse audience of candidates who see themselves working and thriving at MOO. Therefore, we’d like to invite you to complete this optional survey to help us evaluate our inclusion and diversity efforts. Completing this form is entirely voluntary and if you decide not to it won’t in any way affect your job application. We keep the information separate from your application and it is kept secure and confidential, it is only used to better our inclusion and diversity efforts. By submitting this information, you consent to MOO's processing of it for these purposes.
Skills Required
- Experience handling People Operations or HR administration responsibilities independently
- Strong organisational skills
- Excellent communication skills
- Hands-on experience using HR systems and recruitment platforms
- Understanding of UK employment practices and compliance requirements
- Proactive mindset for improving processes
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The Company
What We Do
At MOO, we love great design and believe it can work wonders for every business. That’s why we make it simple to create beautiful, expertly crafted business stationery and promotional materials that’ll help you start conversations, open doors and strengthen relationships. MOO launched in 2006 and aims to disrupt the trillion dollar global print industry by combining the values of professional design with accessibility and reach of the web. With rapid annual growth, MOO has become one of the fastest growing print businesses in the world and has over 300 employees across the UK and US London, Boston, Lincoln RI, and Denver CO. We believe in supporting our people to be themselves and be successful – because that’s what makes MOO a great place to work. We’re always looking for bright minds and bushy attitudes, so from software developers to social media specialists, copywriters to customer service heroes, we know we’re only as good as the teams we’ve built. If this sounds like you or someone you know, check out our vacancies and get in touch. Be part of something brilliant.
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