EF Education First Jobs

People Admin Coordinator

EF Education First

People Admin Coordinator

Posted 11 Days Ago

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Tokyo, JPN

In-Office

4M-4M Annually

Junior

Edtech

The Role

Provide HR and payroll administrative support for Japan: prepare and manage employment documents, ensure compliance with Japanese labor law, coordinate with payroll vendor, handle employee inquiries and onboarding, maintain HR systems (attendance, SharePoint), manage office operations and safety activities, and liaise with external advisors and municipal authorities.

Summary Generated by Built In

Reports to: HR Manager based in London

Role Overview: The People Admin Coordinator provides administrative and operational support for HR and Payroll Administration for in Japan. This role ensures compliance with Japanese labor laws, support the preparation of employment related documents, and acts as a point of contact for employees, municipal offices, and other governmental authorities regarding HR and Payroll related inquiries. The position collaborates closely with the Japan Payroll team based overseas to ensure smooth and accurate payroll operations.

Key Responsibilities

Employment Documentation

日本の労働関連法令に準拠した雇用契約書、契約変更書、退職関連書類等の作成・管理
従業員情報を正確に管理し、勤怠管理システムを含むHRシステム上の情報を適時更新

HR Support & Compliance

社員からの人事関連の問い合わせに対応し、会社のポリシーや手続きについて適切に案内
自治体および行政機関からの問い合わせや各種調査依頼への対応
行政機関による監査・調査・立入検査等への対応
雇用関連プロセスが日本の労働法令および会社基準に準拠して運用されるよう管理
法令に基づき提出が必要な各種報告書類の、期限内提出および適切な管理
日本の労働法令に適合するよう、社内規程・人事ポリシーの管理および更新の実施

Payroll Coordination

外部給与計算会社へ提供する月次給与計算データ（入社者、欠勤・無給休暇、退職者、給与変更、休暇、福利厚生情報等）を確に準備し連携
社員と給与計算チーム間の窓口として、円滑なコミュニケーションを支援する。

Employee Onboarding & Admin Support

新入社員のオンボーディング準備（各種書類の準備、システム情報の更新、セキュリティカードの発行、マネージャー向け携帯電話の手配など）
外部アドバイザーとの連携および各種サポート

Office Operations & Admin

オフィス備品・名刺の発注、ファシリティ管理、ベンダー対応等オフィス運営業務
EF Japan SharePointおよびグループメールの管理・運用
外部ベンダーおよび各種サービスプロバイダーとの対応窓口

Health, Safety & Business Continuity

消防設備点検・消防訓練等の対応
非常備薬品管理を通じた、職場の安全確保と法令順守の推進

Qualifications & Skills

大学卒以上
労務またはペイロール関連業務における2年以上の実務経験
日本の労働法令およびコンプライアンス要件に関する知識
高い注意力と正確性、優れた業務整理能力
日本語および英語での優れたコミュニケーション能力
Microsoft Officeツールの使用スキル
Oracle HCMの使用経験があれば尚可

Key Competencies

機密情報を適切に取り扱う高い守秘義務意識と誠実性
課題解決力および業務改善に向けた主体的・積極的な姿勢

雇用形態：正社員・契約社員

勤務地：　東京都渋谷区桜丘町1-1　渋谷サクラステージ SHIBUYAタワー36階

（勤務時間）
9：30～18：00（実働7.5時間、フルオフィス勤務）

（休日/休暇）

年間休日12０日～
土日・祝日
年末年始休暇
夏季休暇
GW休暇
有給休暇
サバティカル（休職休暇/在職10年で3週間、以降5年毎に4週間の有給の休職休暇がとれるので、仕事を忘　れてリフレッシュできます！）
慶弔休暇
特別休暇
病気休暇
結婚休暇
産休・育休取得実績あり

待遇・福利厚生:
月給31万円～40万円（みなし残業手当40時間分含む）※経験・スキルなどを考慮のうえ、当社規定により決定します。
試用期間：3ヶ月間（その間の待遇に差異はありません）

昇給年1回（10月）
交通費支給
社会保険完備（雇用・労災・健康・厚生年金）
EAP（従業員支援プログラム）
社内禁煙
私服勤務可　
海外研修制度
職場復帰手当（産休中の４週間分の給与相当額）
English Live（オンライン英会話）利用
EF Helloアプリ（英語、フランス語、イタリア語、スペイン語、ドイツ語のスタディアプリ）利用
学費サポートプログラム（年間1500USD)
リファラル採用ボーナス
勤続10年記念スーツケース
EFプログラムのディスカウント
コーヒーメーカー、カフェテリア風休憩スペースあり

About Us

Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We're in the business of understanding. Between people. Between cultures.

For over half a century we’ve been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.

You’ll find our offices and schools located in some of the world’s greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it’s what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference.

Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World’s Best Employers and 2024 Top Companies for Women lists, Fast Company’s 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

About the Team

At EF Language Abroad, we believe that the world is better when people try to understand one another. Since 1965, we've helped millions of students discover new places, embrace diverse cultures, and gain fresh perspectives. We're dedicated to our mission of opening the world through education, harnessing the power of language learning to deepen the connection between people across the globe.

We offer immersive short-term and long-term language courses and programs across different languages in the countries where they’re spoken. Through blending classroom-based lessons with interactive exercises and real-world practice, our courses bring you to the heart of the language. Together, our global staff help students from around the world develop the language skills they need to achieve their dreams.

EF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All positions are subject to a criminal background and/or reference checks, as applicable.

Skills Required

Bachelor's degree
2+ years practical experience in employment management or payroll-related work
Knowledge of Japanese labor laws and compliance requirements
Excellent written and verbal communication skills in Japanese and English
High attention to detail, accuracy, and strong organizational skills
Ability to handle confidential information with discretion
Proactive problem-solving and continuous improvement mindset
Proficiency with Microsoft Office tools
Experience using Oracle HCM

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The Company

HQ: Cambridge, MA

25,069 Employees

What We Do

A career at EF is something different. You’ll think boldly, own your job, and create a career you are proud of—and have fun doing it. When you join EF, you will join a global community of creative minds, innovators, and change-makers. Since 1965, we've created programs that help people see new places, experience new cultures, and learn about the world and themselves. People are at the heart of everything we do, and it all begins with the talented and collaborative EFers who bring our mission-opening the world through education- to life across 55 countries and counting.