Payroll Tax Specialist

Job Summary & Responsibilities

 

SSA Marine is seeking a detail-oriented Payroll Tax Specialist to join our accounting team. This role is responsible for the accurate, timely, and compliant processing of multistate payroll taxes and related financial reporting in accordance with GAAP.

We are a people-first organization committed to supporting our employees, customers, and communities, and we’re looking for someone with payroll tax expertise, analytical skills, and a continuous improvement mindset.

• Prepare and file payroll tax returns, including Forms 941, 940, and applicable state and local filings across multiple jurisdictions, ensuring accuracy of taxable wages, withholdings, and employer tax liabilities
• Process payroll tax payments accurately and on time and ensure alignment between filed returns, general ledger balances, and funding activity
• Perform payroll tax account reconciliations by tying payroll system outputs to tax filings and the general ledger and identifying and resolving variances related to timing differences, benefit taxation, amendments, or system configuration issues
• Ensure proper payroll tax treatment of earnings and employer-provided benefits, including IRC Sections 125 and 132, imputed income, and other taxable fringe benefits
• Respond to federal, state, and local tax notices by researching issues, preparing responses, and coordinating resolution, and support audits by gathering and providing accurate documentation
• Maintain and audit payroll tax configurations within systems, including tax rates, jurisdiction assignments, and employee tax setup to ensure ongoing compliance
• Review and validate payroll data to identify discrepancies related to taxation, coding, or system outputs and take appropriate corrective action
• Process inbound payroll-related correspondence, including agency notices and scanned mail, and route or act on items as appropriate
• Support quarterly and year-end reporting, including W-2 validation and reconciliation to quarterly and annual filings
• Follow established SOPs and internal controls while identifying opportunities to improve processes and reduce risk
• Partner with HR, Payroll, and Finance to ensure accurate and consistent application of payroll tax rules
• Perform additional duties as assigned

Preferred Qualifications

• Bachelor’s degree in accounting, Finance, or related field
• 2+ years of payroll tax, payroll accounting, or related experience
• Experience supporting multi-state payroll tax filings in a large or complex organization
• Working knowledge of federal and state payroll tax regulations and filings, including Forms 941, 940, SUTA, FUTA, SUI
• Understanding of payroll tax treatment for employer-paid benefits, including IRC Sections 125 and 132 and imputed income
• Intermediate Excel skills (pivot tables, XLOOKUP, V- and HLOOKUP)
• Experience with enterprise payroll or HCM systems (e.g., ADP, Workday, or similar platforms)
• Strong analytical, organizational, and problem-solving skills with the ability to manage multiple deadlines
• High level of professionalism and ability to handle confidential information
• Excellent written and verbal communication skills across all levels of the organization
• Ability to work a hybrid schedule (3 days per week in office)
• Nice-to-have: Experience with Dayforce (Ceridian)

Supervisory Responsibilities: No

Work environment:

• Required job duties are normally performed in a climate-controlled office environment.
• Exposure to computer screens.
• The noise level in the work environment is usually moderate

Pay Range: $28.00 - 38.00 per hour 

SSA Marine is an Equal Opportunity Employer

Pay Range

$28.00- 38.00 per hour

Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.