Payroll Tax Analyst

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Position Overview

The Payroll Tax Analyst is a key member of the Corporate Payroll team responsible for ensuring accurate and compliant payroll tax processing across U.S. operations. This role owns payroll tax compliance, filings, reconciliations, and agency interactions, and partners closely with Payroll, HR, Finance, and third-party vendors to ensure adherence to federal, state, and local regulations.

The Payroll Tax Analyst acts as a subject matter expert for payroll tax matters, providing guidance to payroll team members and cross-functional partners. This role is critical in maintaining strong internal controls, supporting audits, and driving continuous improvement in payroll tax processes and systems.

Key Responsibilities

• Ensure accurate and timely payroll tax filings and payments across all U.S. jurisdictions (federal, state, and local)
• Partner with third-party tax vendor to monitor filing status, funding, and issue resolution; prepare filings for jurisdictions not supported by the vendor
• Perform and review payroll tax reconciliations (Forms 941, W-2, state and local returns) and resolve variances with payroll and general ledger
• Maintain and execute payroll tax controls to support SOX compliance and audit readiness
• Manage payroll tax notices, agency correspondence, and audits through resolution, including penalty mitigation when applicable
• Ensure accurate tax setup and compliance for new hires, transfers, and multi-state work arrangements within the payroll system (Dayforce)
• Support tax account registrations and compliance setup for new entities, business expansions, mergers, and acquisitions
• Lead year-end payroll tax activities, including W-2 balancing, validation, and distribution support
• Identify and implement process improvements, and contribute to SOPs and documentation to enhance accuracy and efficiency

Required Skills & Qualifications

• 5+ years of progressive payroll tax experience in a complex, multi-state U.S. environment, supporting high-volume, multi-company organizations (5,000+ employees)
• Experience managing federal, state, and local tax registrations and account maintenance, including new entity setup and jurisdictional expansions
• Strong knowledge of U.S. payroll tax regulations and filings (e.g., Forms 941, W-2)
• Experience working with payroll tax vendors and payroll systems (Dayforce preferred), including tax setup, configuration, and issue resolution
• Understanding of internal controls and SOX compliance, with experience supporting audits and maintaining payroll tax documentation
• Advanced analytical and problem-solving skills, including payroll tax reconciliations and proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to act as a subject matter expert, providing guidance to stakeholders and driving process improvements
• Strong attention to detail, organizational skills, and ability to handle sensitive and confidential employee information with discretion

Preferred Skills & Qualifications

• Bachelor’s degree in accounting, Finance, or a related field
• CPP or FPC certification

#LI-CB5

Expected Base Salary Range: 69,100 - 103, 600

The salary range provided is intended to display the value of the company's base pay compensation for this position. Salary is dependent on a multitude of factors, including but not limited to the physical worksite location, the geographic market of that location, candidate's skill set, level of experience, education and internal peer compensation comparisons among other potential factors

• Medical, Dental, Vision and Prescription Drug Coverage
• Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
• Paid Time Off and Holidays
• 401k Retirement Plan with Matching Employer Contributions
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Paid Leaves
• Tuition Assistance

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

Regal Rexnord is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, pregnancy, age, ancestry, national origin, genetic information, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills.  If you’d like to view a copy of the company’s affirmative action plan for protected veterans/individuals with disabilities or policy statement, please email [email protected]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [email protected].

Equal Employment Opportunity Posters
Notification to Agencies: Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.