Payroll Tax Analyst

Job Title: Payroll Tax Analyst  

Reports To: Director, Payroll & Total Rewards 

Salary: $70,000 -$80,000 

Type: Full-time  

Location: Remote

Company Benefits: Medical, Dental and Vision Insurance (with company contribution), Paid time off, 401k 
 

ABOUT DOCGO 

DocGo is leading the proactive healthcare revolution with an innovative care delivery platform that includes mobile health services, population health, remote patient monitoring, and ambulance services. DocGo disrupts the traditional four-wall healthcare system by providing high quality, highly affordable care to patients where and when they need it. DocGo's proprietary, AI-powered technology, logistics network, and dedicated field staff of over 5,000 certified health professionals elevate the quality of patient care and drive efficiencies for municipalities, hospital networks, and health insurance providers. With Mobile Health, DocGo empowers the full promise and potential of telehealth by facilitating healthcare treatment, in tandem with a remote physician, in the comfort of a patient's home or workplace. Together with DocGo's integrated Ambulnz medical transport services, DocGo is bridging the gap between physical and virtual care.   

POSITION SUMMARY: 
Under the direction of the Director, Payroll, our Payroll Analyst will manage the overall payroll taxation and registrations for several entities. coordinate and participate in technical payroll accounting activities; participate in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records, and reports; and ensure accuracy and completeness of payroll transactions. This is a Full-Time remote role. 

ESSENTIAL DUTIES & RESPONSIBILITIES: 

• Act as liaison between company and payroll vendor tax services to ensure that tax payments are made timely; Liaison with Federal, State, and local agencies for audits and inquiries. 

• Responsible for the analysis of data to identify and resolve discrepancies before, during, and after the processing of payroll; Run post Payroll reposts and review including research tax related issues. 

• Reconcile payroll registers against original source data verifying all paychecks are processed accurately; Verify data exported from the payroll system to ensure in-house database reports have captured complete and accurate data. 

• Responsible for auditing and maintaining all company tax registrations for operating States, localities, and municipalities and assists with Year-End processing and audits. 

• Regularly audits and ensures quarterly tax filings are accurate and reconciled to payroll reports for all entities (including reconciliation of 941’s, W-2's/W-3’s. 

• Assist with any payroll-related matters including assistance with each pay cycle’s check tracking, pay discrepancies, garnishments, benefits, and onboarding issues within the payroll department; Assist and coordinate with the payroll team to assure accurate processing of taxes and employee paychecks. 

• Assist in overseeing of tickets received in the Payroll Freshdesk inbox and coordinate accordingly to provide administrative support; Respond to payroll tax related questions and resolve payroll tax issues Company wide. 

• Maintain knowledge of compliance requirements and applies to the business environment, making recommendations when deficiencies are identified. 

• Responsible for timely and accurate reconciling, balancing, auditing, and completion for all assigned payroll records and general ledger discrepancies. 

• Responsible for following defined procedures while continuously analyzing and recommending changes to enhance the identified processes' accuracy and/or efficiency. 

• Responsible for working with technical resources to update and maintain payroll to general ledger mapping and facilitates/troubleshoots issues with account balances as required. 

• Responsible for working with system technical resources to support time and payroll calculations for changing business and/or regulatory compliance. 

• Work collaboratively with internal and external stakeholders in Payroll, Finance, Talent Acquisition, Operations, and Human Resources to resolve issues. 

• Works collaboratively with management and team members to document payroll team processes and is responsible for maintaining documentation on an on-going basis. 

• Exhibits an elevated level of integrity by keeping payroll and financial information strictly confidential. 

• Other duties as assigned. 

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS: 

• High School Diploma or GED required, Bachelor’s degree preferred. 

• Certified Payroll Professional (CPP) designation, or Fundamental Payroll Certification (FCP) a plus 

• 3+ years of in-house or outsourced payroll experience 

• 2+ years of experience in data analysis, including mining, evaluation, and visualization 

• Advanced SQL or Advanced Microsoft Excel functions (VLOOKUPS. Pivot Tables and other formulas) with aptitude for learning other analytics tools 

• Knowledge of federal, state, and local payroll tax regulations and registration requirements necessary 

• Workday Payroll Processing experience or Workday Tax system experience – strongly desired. 

• Experience with OSV (One Source Virtual), ADP SmartCompliance, or other payroll taxation system preferred. 

• Strong systems/process experience with demonstrated analytical thinking, attention to detail, organization, and problem solving 

• Multi company/entity environment experience preferred 

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of payroll principles, multi-state tax laws, employee garnishments, regulations, reporting, and procedures. 

• Exhibits working knowledge of calculation of all components of payroll gross to net. 

• Knowledge of payroll concepts including pre- and post- tax benefits, deductions, and reporting. 

• Knowledge of federal and multi-state payroll laws, and general legal requirements for tax registration, reporting, and special pay requirements 

• Experience with payroll full process input-to-regulatory reporting reconciliations. 

• Experience with third-party payroll processing systems such as Workday 

• Understands banking concepts in the completion of payroll processing. 

• Strong knowledge of multi-state payroll taxes. 

• Strong attention to detail and excellent written and verbal communication skills. 

• Dependable, reliable, honest, and respectful of others 

• Maintains the highest levels of confidentiality. 

• Ability to use Microsoft Office products (w/ above average proficiency in Microsoft Excel). 

• Strong technology skills and ability to work in a primarily digital environment. 

• Adept at embracing technological changes in the workspace. 

• Capable of handling multiple tasks with varying priorities, processing high-volume transactional changes, staying focused, and working effectively.