The Role
Supports implementation, configuration, testing, integration, and rollout of Logile workforce management and payroll systems. Maps pay rules, timekeeping data, overtime policies, PTO, and labor compliance requirements; validates payroll calculations through audits and parallel runs; troubleshoots interfaces; develops SOPs and training; and provides post-go-live support. Requires payroll or WFM systems experience, advanced Excel or SQL skills, and the ability to translate technical issues for payroll and store operations teams.
Summary Generated by Built In
Job Summary & Responsibilities
Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.
POSITION SUMMARY:
We are seeking a data-driven and detail-oriented Payroll Systems Analyst to play a critical role in the implementation, configuration, and rollout of our new Logile Workforce Management (WFM) and execution suite. This role serves as the bridge between payroll operations, IT, and store operations. You will ensure that time and attendance data, labor models, scheduling rules, and pay policies are accurately mapped from Logile to our core payroll system, minimizing compliance risks and ensuring flawless execution from day one.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential duties and responsibilities of this position include, but are not limited to, the following:
At Heritage Grocers Group, LLC, how we work is defined by shared values that include absolute integrity, respect, and collaboration. But it's more than that, it's smart and highly driven people united in purpose to serve one another.
Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.
POSITION SUMMARY:
We are seeking a data-driven and detail-oriented Payroll Systems Analyst to play a critical role in the implementation, configuration, and rollout of our new Logile Workforce Management (WFM) and execution suite. This role serves as the bridge between payroll operations, IT, and store operations. You will ensure that time and attendance data, labor models, scheduling rules, and pay policies are accurately mapped from Logile to our core payroll system, minimizing compliance risks and ensuring flawless execution from day one.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential duties and responsibilities of this position include, but are not limited to, the following:
- A Logile Implementation Support: Collaborate with the implementation vendor, IT, and HRIS to map legacy payroll rules, shift differentials, overtime policies, and time-tracking configurations into the Logile system.
- Data Validation & Parallel Testing: Conduct rigorous end-to-end data audits, system integration testing (SIT), and parallel payroll runs to ensure time clock data matches exact gross pay calculations.
- System Configuration & Maintenance: Configure complex pay rules, holiday schedules, paid time off (PTO) accruals, and localized labor law compliance rules within the Logile environment.
- Interface & Integration Management: Assist in designing and troubleshooting data interfaces (APIs/flat files) flowing between Logile, core HRIS systems, and downstream payroll processing engines.
- Change Management & Support: Draft standard operating procedures (SOPs), create user training materials for store management, and serve as the tier-2 hypercare support anchor during the post-go-live stabilization period.
- Performs other duties as assigned.
SKILLS AND QUALIFICATIONS:
- Bachelor's degree in Information Systems, Human Resources, Business Administration, Accounting, Computer Science, or a related field preferred.
- Equivalent combination of education, training, and relevant work experience may be substituted for the degree requirement.
- Minimum 3-5 years of experience supporting payroll, workforce management (WFM), HRIS, or related systems required.
- Experience participating in or leading WFM, timekeeping, or payroll system implementations strongly preferred.
Technical & System Expertise
- Workforce Management (WFM) Experience: Direct, hands-on experience implementing or heavily administering Logile or a direct tier-1 competitor (e.g., UKG/Kronos, Ceridian Dayforce, Blue Yonder).
- Payroll Processing Knowledge: Deep comprehension of gross-to-net payroll processing pipelines, tax regulations, and payroll compliance.
- Advanced Data Diagnostics: Advanced proficiency in MS Excel (VLOOKUPs, Power Query, Pivot Tables) or SQL to audit and reconcile massive volumes of employee time records.
Core Compliance & Operational Skills
- Complex Pay Rule Mapping: Proven ability to translate intricate union contracts, shift differentials, and multi-state compliance laws (FLSA, state-specific overtime) into software system logic.
Soft Skills & Change Management
- Hypercare Resiliency: Ability to handle high-pressure timelines and resolve critical, time-sensitive system errors during a software rollout.
- Cross-Functional Translation: Able to translate complex technical jargon from software engineers into clear instructions for store managers or payroll clerks.
Preferred Qualifications
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
- Previous experience specifically in a grocery or large-scale retail environment (Logile's core footprint).
- Experience with ERP payroll systems (e.g., Workday, SAP, ADP, or Oracle) alongside WFM tools.
- Bilingual in English and Spanish, with ability to speak, read and write required.
PHYSCIAL DEMANDS AND WORK CONDITIONS:
The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:
The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:
- While performing the duties of this job, the employee is regularly required to sit, stand, and use the hands to handle objects, tools or controls.
- Successful performance requires vision abilities that include close vision and the ability to adjust focus.
- The work environment is typical of an office.
- Ability to lift up to 15 lbs.
- The ability to report to and work from the assigned office location on a regular basis is considered an essential function of this position, subject to applicable laws and reasonable accommodation requirements.
Disclaimer:
Pay Scale starting at $79,000.00 annually.
The pay scale above is a good faith estimate of the salary or hourly wage range that the employer reasonably expects to pay for the position. Within this range, individual pay is determined by multiple factors including, but not limited to, specific skills, relevant work experience, and relevant education and/or training. This information is provided to applicants in accordance with California Labor Code § 432.3 and state and local minimum wage standards.
IMPORTANT DISCLAIMER NOTICE
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.
Skills Required
- Bachelor's degree in Information Systems, Human Resources, Business Administration, Accounting, Computer Science, or a related field; equivalent education, training, and relevant work experience may substitute.
- Minimum 3-5 years of experience supporting payroll, workforce management, HRIS, or related systems.
- Hands-on experience implementing or heavily administering Logile or a comparable WFM platform such as UKG/Kronos, Ceridian Dayforce, or Blue Yonder.
- Deep knowledge of gross-to-net payroll processing, tax regulations, and payroll compliance.
- Advanced proficiency in Microsoft Excel, including VLOOKUPs, Power Query, and Pivot Tables, or SQL.
- Ability to map union contracts, shift differentials, and multi-state compliance laws into payroll system logic.
- Ability to manage high-pressure rollout timelines and resolve critical system errors.
- Ability to translate technical information into clear instructions for store managers and payroll clerks.
- Certified Payroll Professional or Fundamental Payroll Certification designation.
- Experience in grocery or large-scale retail.
- Experience with Workday, SAP, ADP, or Oracle payroll systems alongside WFM tools.
- Bilingual English and Spanish proficiency, including speaking, reading, and writing.
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The Company
What We Do
Heritage Grocers Group is a specialty, ethnic food retailer that offers an extensive assortment of both traditional and specialty grocery items to the communities it serves. Heritage Grocers Group is headquartered in Ontario, California, and currently operates in 6 states: California, Nevada, Arizona, Illinois, Kansas, and Texas with a total of 58 stores under the Cardenas Markets banner, 21 stores under the Tony’s Fresh Market banner, 7 stores under the Los Altos Ranch Market banner, and 29 stores under the El Rancho Supermercado banner.
