Job Description:
9Dot Payroll provides all payroll support, processing and auditing for our client partners
We are seeking a Payroll Supervisor to support the multi-company and intercompany processing of all payroll requirements.
Who We Are:
9Dot is a Great Place to Work-certified back office support provider for charter schools, nonprofits, and other new and growing companies. People are at the heart of what we do, and we believe in promoting equity, diversity, and inclusion in both the workplace and our communities. We strive to ensure that our clients and employees feel fully supported in reaching their goals.
Company Perks:
We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth.
**90% of 9Dot associates have a home office. Associates meet an average of 20 in-person days per year at their corporate headquarters in Pasadena, CA to enjoy company events and professional development activities**
Salary - $70K - $80K - Depending on candidates lead/supervisory experience and volume of services.
Essential Functions include, but are not limited to the following:*
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Assists payroll team in preparation, issuance and distribution of bi-weekly paychecks for all employees.
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Oversees the work of Payroll Specialists and Payroll Coordinators, and coordinates training of new payroll team members, ensuring compliance with company policies and compliance with federal/state/local statutory regulations.
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Communicates deadlines and requirements to other departments in a positive and effective manner.
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Maintains payroll information by collecting, calculating and entering payroll data and posting to payroll records via Workday system.
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Establish and maintain detailed automated permanent employee records; ensure that employee changes are entered accurately and made on a timely basis; review changes for proper authorization and adherence to company policies and compliance with federal/state/local statutory regulations.
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Reviews wage computations including retro pay, correcting errors and making necessary adjustments, to ensure accuracy of payroll.
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Proofs employee data in Workday system and completes new hire information; reviews changes in existing employee information, status, location, rate of pay, taxes, insurance deductions or garnishments as needed to update master payroll records.
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Reconciles and researches discrepancies in payroll reports, such as Personal Time Off accruals and retirement contributions, to maintain accurate balances.
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Reviews Instructional submission of incentive spreadsheets considering multiple parameters, and coordinates issuance of incentive payments.
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Interfaces with the accounting department to ensure proper budgetary allocation of payroll costs for accurate cost accounting.
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Oversees full processing of employee garnishments and levies.
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Oversees completion of any employee audit reports or data requests from government agencies.
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Assist with resolution of payroll-related issues and assist with changes to and implementation of company policies regarding payroll and benefits.
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Provides ad-hoc reports to other departments as requested.
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Reviews and prepares retirement contribution and benefits remittance statements, reconciled with payroll records, for payment by the appropriate Charter and accurate cost accounting.
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Prepares miscellaneous payroll-related correspondence, memos, spreadsheets, reports and forms as needed.
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Monthly assistance with active employee report as used for FTE verification reporting to districts and CDE.
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Assists with other functions and duties as requested or assigned.
Knowledge, Skills and Abilities Required:
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Knowledge of state and federal wage and hour laws and withholding requirements.
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Ability to interpret and apply company policies to payroll implementation (i.e. benefit eligibility).
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Ability to communicate with co-workers and business contacts in a courteous and professional manner.
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Strong organization, communication and interpersonal skills.
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Excellent analytical skills with attention to detail.
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Ability to work efficiently, independently, and multi-task to meet deadlines with minimal supervision.
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Ability to exercise reasonable judgment and maintain confidentiality.
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Working knowledge of accounting principles.
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Proficient knowledge of payroll systems.
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Proficient knowledge of MS Office, especially Excel, and Google Suite.
Education and Experience:
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BA/BS degree preferred.
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At least 5 years of experience processing payroll preferred.
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At least 3 years of relevant supervisory experience required.
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Payroll experience in a complex multi-company, multi-department and multi-state organization.
*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.
Top Skills
What We Do
We are a full-service company specializing in providing back-office services for mission-driven businesses, charter schools and non-profit organizations. With over 30 years of experience in education and nonprofit management, our team of experts can help you achieve the seamless workflow that your organization deserves. From establishing financial and district reporting systems, to hiring the best teachers and administrators, we are here to help. We focus on logistics so you can focus on your mission.
We’re passionate about helping organizations fulfill their missions and accomplish their dreams. We know the industry is ever-changing, and no client fits into any one box. That’s why we believe in building strong partnerships to find solutions for our clients that align with their aspirations.
We strive to be an industry leader, helping organizations like yours be great places to work. Together we can change the world, one dream at a time