Payroll Staff Accountant

Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands. 

Established in 2021, Independence Pet Holdings (IPH) is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America. 

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach includes our own insurance carrier, insurance brands and partner brands.   

Pets Best, a subsidiary of IPH, offers pet insurance and wellness plans for dogs and cats in every state. Founded in 2005 with a mission to provide access to comprehensive animal healthcare at an affordable price, Pets Best delivers flexible coverage, an easy claims process, and excellent customer service. 

Job Summary: 

Pets Best is seeking a Payroll Staff Accountant to manage a broad range of responsibilities, including accounting, reporting, analysis, reconciliation, and auditing of payroll, benefits, and equity data across multiple legal entities and countries.

This role will support the Director of Payroll Operations by assisting with business-facing projects and reviews. Additionally, the Payroll Analyst will help maintain GL and Cost Center Mapping within Workday and Microsoft Dynamics, while also facilitating payroll record collection and retention for several legal entities.

Job Location: Remote

Main Responsibilities:   

• Reviews and audits payroll transactions at the company, employee, and general ledger level each pay cycle, ensuring accuracy and compliance.

• Prepares financial approval workbooks for each pay group, including variance analysis and documentation for internal audits.

• Audits and reconciles payroll-related accounts, including tax, unemployment liability, earnings, deductions, benefits, reimbursements, and general ledger mapping across multiple legal entities.

• Prepares and reconciles payroll journal entries, accruals, and month-over-month analysis for multiple entities.

• Completes quarterly reconciliation of Microsoft Dynamics 365 and Workday, maintaining cost center and entity-level employee data.

• Handles correspondence and registrations with federal, state, and local unemployment and revenue agencies for multiple entities.

• Supports internal and external audits, including workers’ compensation, retirement plans, tax filings, and related documentation.

• Manages employee retirement contributions and loan payments, ensuring timely reconciliation and accuracy.

• Prepares supporting documentation and reports for payroll, payroll tax returns, benefits, cost centers, and bonus plans.

• Participates in company initiatives, including software implementations, process upgrades, and special projects.

• Cross-trains to support payroll teammates with employee correspondence and triage.

• Performs other duties and responsibilities as assigned.

Qualifications:   

• Experience: 3 years’ relevant experience

• Education: Bachelor’s Degree or equivalent work experience (One-year relevant experience is equivalent to one-year college) 

#LI-remote

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

• Comprehensive full medical, dental and vision Insurance
• Basic Life Insurance at no cost to the employee
• Company paid short-term and long-term disability
• 12 weeks of 100% paid Parental Leave
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Retirement savings plan
• Personal Paid Time Off
• Paid holidays and company-wide Wellness Day off
• Paid time off to volunteer at nonprofit organizations
• Pet friendly office environment
• Commuter Benefits
• Group Pet Insurance
• On the job training and skills development
• Employee Assistance Program (EAP)