Payroll Specialist

A national leader in the HVAC, Plumbing and Electrical sectors, Sila is a highly acquisitive platform company of Morgan Stanley Capital Partners.   Sila is looking for a dynamic, transformational leader who will play a key role in the company’s Payroll team.  With a fast pace of M&A activity, a steep growth trajectory, and a dynamic and collaborative team, Sila views its team-first values and operating model as a critical enabler of the company’s success. We are looking for a proven Payroll Specialist who cannot just take on the responsibilities of this role but are excited about continually redefining the scope of the role and the impact delivered for Sila as well as our acquired businesses across the platform.

 

In this role, the Payroll Specialist will:

A successful candidate will have a comprehensive understanding of the functions of Payroll. Proficient in payroll, experience in Excel and ERP are a must. Need to classify, assemble, analyze, and prepare reports from financial data. Ability to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department. Able to multi-task and meet deadlines. Excellent communication, data entry, and problem-solving skills required. Eager and proactive approach to learning and taking on more scope into other areas to grow in their career.

·       Process weekly payroll using ADP, Excel Service Titan, Salesforce and other programs

·       Handling multi-state payroll for separate entities and company codes

·       Complete all HR/Payroll reporting documents, enter them into ADP and file

·       Create custom ADP reports

·       Process Bank Transfers and Intacct entries

·       Calculate and deduct appropriate amounts from payroll checks, including tax withholdings, benefits, and garnishments

·       Verify all timesheets and overtime hours with appropriate management personnel prior to processing payroll

·       Respond to employee inquiries related to payroll, timekeeping and deductions

·       Participate in internal payroll and accounting audits

·       Analyze and improve workflow processes

·       Assist the Payroll Manager and team with various administrative tasks to support department operations as directed; may also be assigned special projects.

·       Help maintain and improve standard operating procedures for the department, including working in depth with Service Titan / ADP and helping to roll that software out to multiple locations

·       Participate in ad-hoc projects related to process improvements for the overall department.

·       Track issues within the department and assist with remediation efforts.

·       Establishing and maintaining relationships with new and existing locations

·       Ensuring employees are paid in a timely and accurate manner while adhering to departmental procedures

·       Processing transactions and performing accounting duties such as account maintenance and recording entries

·       Serving as the Subject Matter Expert (SME) for specific categories within the payroll team

·       Supporting peer training and knowledge sharing across the department

·       Assisting with ServiceTitan transitions to align acquired companies with Sila’s standardized workflows

·       Contributing to merger and acquisition (M&A) payroll integration efforts

·       Assisting in the development and maintenance of the Payroll Playbook, including standard operating procedure (SOP) documentation

·       Providing ADP system support, including validation table setup and process standardization

·       Bachelor’s degree in Finance/Accounting or related fields

·       A broad set of work experience within finance or HR organizations; 5+ years of experience

·       Experience in ADP, Service Titan, Sage Intacct or similar financial platform preferred

·       Demonstrated knowledge of financial accounting, compliance reporting, budget preparation and business plan development

·       Strong project planning, management, and performance tracking/reporting skills

·       Ability to partner with a range of stakeholders from finance and non-finance backgrounds to drive performance and integration with enthusiastic support/buy-in from these leaders

·       Demonstrated leadership, problem solving, insightful analysis and team management capabilities.  Proven ability to get things done via peer-to-peer engagement and data-driven insights rather than via line-of-reporting authority.  Understands and appreciates how to succeed in a matrix structure

·       Ability to positively work under pressure to meet deadlines

·       Excellent time management, prioritization, and deadline management

·       Effective collaborator with strong interpersonal and communication skills

·       Potential for a Hybrid Work Schedule, depending upon experience and proven ability to deliver results in a flexible working environment

·       Excellent Health, Vision, Dental, Life and Disability Coverage

·       Paid Vacation and Holidays

·       401(k) with company match program

·       Opportunity to rapid accelerate your career trajectory and skill sets through building a leading national platform company backed by a Tier-1 private equity sponsor

EOE F/M/V/D

Job Type: Full-Time