We’re seeking a full-time, detail-oriented Payroll Specialist to join our team. in our faith-based, nonprofit organization. In this position, you’ll ensure accurate and timely payroll processing while working alongside a dedicated, mission-driven team. If you thrive in a fast-paced environment and bring accuracy, teamwork, and dedication to your work, we’d love to hear from you.
The Payroll Specialist is responsible for accurately compiling and processing employee payroll data, including earnings and deductions in accordance with established practices and regulations. This position will perform payroll, accounting and administrative duties to support the Payroll department. The Payroll Specialist will work collaboratively and with a team of skilled professionals in a fast-paced, deadline-driven environment, demonstrating precision and expertise, in order to maximize efficiency and productivity.
Benefits Include:
- Medical Insurance - HDHP or PPO (Full-time employees only)
- Vision/Dental/Life Insurance (Full-time employees only)
- Health Savings Account with Company Match (Full-time employees only)
- Flexible Spending Account
- Company matching 403(b) Plan
- Paid Vacation
- Personal, Sick and Holidays
- Paid Volunteer Program
- Total Care EAP (Employee Assistance Program)
These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.
Bethesda reserves the right to pay a wage/salary that is lower or higher than the above posted compensation range.
Essential Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Understands all aspects of payroll in regards to payroll laws and regulations, to include wage and hour laws and best practices.
- Manages workflow to ensure all payroll transactions are processed timely and accurately, to include, importing, proofing, editing, processing and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions, and manual payments.
- Enters pertinent data into the payroll system to include new hires, promotions, and terminations after going through the established approval process.
- Enters and reconciles earnings each pay period while monitoring all accounts for accuracy.
- Research, analyze, and resolve all discrepancies, reporting to managers as needed.
- Facilitates payroll orientation for managers, Executive Directors and Business Office Managers, including time keeping and payroll software.
- Analyzes and audits general information entered into the payroll system by others for accuracy to ensure wages and benefits are properly distributed.
- Gives responses to and answers payroll inquiries promptly.
- Prepares reports for upper management and the accounting department each pay period and as needed upon request.
- Conducts year-end reporting for W-2s, etc.
- Manages the PayCard program.
- Effectively communicates with others to ensure proper information is relayed back and forth concerning changes and updates.
- Maintains and updates the Payroll Specialist training manual.
- Demonstrates respect for employee privacy and confidentiality.
- Assists with client and ESS password resets in the payroll system as needed.
- Assists department in clerical duties which include employment verifications, filing, faxing, copying, scanning and emailing.
- Fulfills other duties as required/assigned.
Managerial Breadth/Scope of Job
There are no direct supervisory responsibilities. Manages the flow of the payroll process throughout all companies in conjunction with the Benefit Service Center.
Qualifications
Knowledge/Education/Experience
Knowledge: Federal and State payroll laws and procedures.
Education: High school diploma or equivalent. Bachelor’s degree preferred.
Experience: One or more years’ experience working in payroll or similar role. Paycom experience a plus. Significant experience working in multi-state payroll is a plus.
Skills/Abilities
- Maintains a personal relationship with Jesus Christ and conducts self in a professional manner; keeping a courteous, Christ-like attitude in all professional interactions with people within and outside of the organization.
- Represents Bethesda in a positive manner reflecting Christian values and conduct consistent with the Christian Community Policy.
- Excellent computer skills in the utilization of Microsoft Outlook, Excel, Word, Power Point, and other software applications applicable to the business environment and payroll function.
- Exceptional mathematical and calculation skills.
- Excellent written and verbal communication skills with confidence to make presentations to others.
- Self-starter with excellent organizational skills and attention to detail.
- Ability to manage workload and handle priorities and tight deadlines, while multi-tasking and conforming swiftly to changes.
- Logical mindset to trace the source of problems with a paycheck, troubleshoot payroll software tools and determine fair solutions to paycheck discrepancies.
- Excellent interpersonal skills with ability to communicate effectively in stressful situations.
- Trustworthy with the ability to maintain confidentiality and safeguard all employee transactions and information within the payroll system.
- Ability to read, write and communicate in English with a variety of employees and leaders.
Working Environment/Physical Requirements
High-volume office setting, processing and managing payroll for 1,000+ employees. Must be able to lift a minimum of 20 pounds without assistance. Requires sitting at a computer for long periods of time and extensive keyboarding.
Skills Required
- High school diploma or equivalent
- One or more years of payroll or similar experience
- Knowledge of federal and state payroll laws and procedures
- Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and applicable payroll software
- Exceptional mathematical and calculation skills
- Excellent written and verbal communication skills
- Organizational skills and attention to detail
- Ability to manage priorities, multitask, and meet tight deadlines
- Ability to troubleshoot payroll discrepancies and software issues
- Ability to maintain confidentiality of employee and payroll information
- Personal relationship with Jesus Christ and conduct consistent with Christian values
- Bachelor's degree
- Paycom experience
- Significant multi-state payroll experience
What We Do
Bethesda Senior Living Communities is a national faith-based, not-for-profit organization headquartered in Colorado Springs, Colorado. They operate various senior living communities across Colorado, Nebraska, Missouri, Texas, and Arizona. Their offerings include independent living garden homes, assisted living, and memory care, all delivered through a model of selfless service with a mission to provide high-quality care at an affordable price.
