The Payroll Specialist will prepare, process, and reconcile the bi-weekly payrolls of the Katz Jewish Community Center (“JCC”) within ADP Workforce Now (“WFN”), covering both the year-round regular staff cycle and the seasonal Medford Camp cycle, and deliver accurate payroll registers to management for approval within established deadlines.
Responsibllties:
Regular JCC Payroll (Year-Round)
- Prepare bi-weekly payroll year-round for all regular (non-Medford Camp) JCC staff using ADP Workforce Now, where staff record time through ADP WFN Time & Attendance.
- Email reminders to Reporting Managers on the Monday preceding the Friday pay date to approve PTO and timecards within ADP.
- Perform Excel manipulation of Fitness & Wellness personal training staff hours exported from MindBody and import the data into ADP WFN using the appropriate ADP CSV template.
- Incorporate all manual adjustments to employee pay provided by Human Resources.
- Prepare an Excel reconciliation of any differences between the ADP WFN Time & Attendance reports and the payroll register.
- Provide the payroll register to the JCC Executive Director for approval.
- Ensure payroll is accurate and ready to be processed within ADP by 2:00 PM on the Tuesday before the pay date. Pay dates are Fridays, except when a holiday falls on the pay date, in which case the pay date moves to the preceding day.
Medford Camp Seasonal Payroll (June through September)
- Prepare bi-weekly payroll for all JCC Medford Camp seasonal staff using ADP Workforce Now, processed on the off week from the regular payroll cycle.
- Work from final approved timesheets maintained by Medford Camp supervisors and submitted via Google Sheets by the Medford Camp Operations Manager; these staff do not use ADP WFN Time & Attendance.
- Perform Excel manipulation of the timesheets provided via Google Sheets. Where dollar amounts are not provided by the Medford Camp Operations Manager, apply the approved rate after comparing the rates uploaded by Human Resources into ADP WFN against the rates maintained within Campminder.
- Resolve all rate discrepancies with the Medford Camp Operations Manager before processing.
- Import the finalized Excel data into ADP WFN using the appropriate ADP CSV template. This payroll is a manual process requiring substantial reliance on Excel skills.
- Provide the payroll register to the Medford Camp Director for approval, with units of time reconciled to the original Google Sheets timesheets.
- Ensure payroll is accurate and ready to be processed within ADP by 2:00 PM on the Tuesday before the pay date. Pay dates are Fridays, except when a holiday falls on the pay date, in which case the pay date moves to the preceding day.
Rate Maintenance, Reporting, and General
- Import new rates for annual merit increases for regular JCC staff, generally effective October 1, as coordinated by Human Resources.
- Work with JCC Early Childhood management to update teacher discretionary time within ADP.
- Distribute payroll reports to department heads.
- Rely on Human Resources to maintain the ADP system; this position does not make direct changes within ADP system configuration or employee master data.
- Maintain strict confidentiality of all payroll, compensation, and employee information.
- Alert Supervisor and CFO to potential problems or errors.
- Help the Finance Department with other projects as needed.
Education:
- High school graduate
- Previous 3+ years of payroll processing experience
- Experience processing payroll for both salaried and hourly staff preferred
- Experience with seasonal or high-volume manual payroll cycles preferred
Benefits include: Generous PTO; Medical, dental, and vision care included; 403b plan eligible; Group term life insurance; Voluntary disability insurance plan; FSA & HSA options available; Gym membership included and other employee discounts are available.
EEO Statement:
The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.
The Federation participates in the E-Verify program.
The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting
Skills Required
- High school graduate
- At least 3 years of payroll processing experience
- Experience processing payroll for salaried and hourly staff
- Experience with seasonal or high-volume manual payroll cycles
What We Do
The Jewish Federation of Southern New Jersey cares for those in need, enhances Jewish life and ensures the continuity of a vibrant Jewish community locally, in Israel and around the world. The Federation, a comprehensive communal organization, is committed to promoting and enhancing Jewish life throughout Southern New Jersey. The Federation, which was founded in 1922, serves the Jewish community in Camden, Gloucester and Burlington counties. It is the third largest Jewish Federation in New Jersey. Its hub is the 108,000 square foot Harry and Jeanette Weinberg Jewish Community Campus, which opened in 1997. The Campus includes (1) the Betty and Milton Katz Jewish Community Center (JCC), which houses a wide range of recreational, fitness, social, cultural and educational programs, including senior programs, (2) the Samost Jewish Family and Children’s Service (JFCS), which provides specialized senior health, counseling and support programs, (3) The Jewish Community Foundation, the planned giving and endowment arm of the Federation, (4) Jewish Federation Publications, which provide a bi-weekly newspaper and bi-monthly magazine to the community, (5) the Jewish Community Relations Council, the human relations, public policy, and social advocacy agency of the Jewish Federation of Southern New Jersey and one of America’s most reliable and steadfast allies of the State of Israel, (6) the Department of Jewish Education and Continuity, which promotes and encourages Jewish enlightenment, identity and commitment, and (7) The Federation administrative offices. Jewish Senior Housing and Healthcare Services (JSHHS), an agency of the Federation, is located at the Jewish Geriatric Home, also in Cherry Hill, and operates the nursing home and three low-to-moderate income apartment buildings and adult day care programs. (www.jewishsouthjersey.org)
