Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.
Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home.
As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.
About the Role
The Payroll Specialist will play a key role in supporting payroll processing for Charlie Health’s growing team of employees and contractors across the United States. Reporting to the Payroll Manager, this role is responsible for ensuring timely, accurate, and compliant payroll runs, supporting audits, and assisting with payroll system maintenance and improvements. identify and register new tax jurisdictions and update UKG with information. Resolve employee pay issues. Collaborate with internal stakeholders to resolve payroll issues.
This is a great opportunity for someone who thrives in a detail-oriented environment and is passionate about delivering excellent service to employees while ensuring payroll accuracy and compliance in a fast-paced, mission-driven organization.
We’re a team of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. If you’re inspired by our mission and energized by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way, apply today.
Responsibilities
- Process biweekly payroll runs and off-cycle payments for employees and independent contractors
- Review and validate timesheets, deductions, and tax information to ensure accurate pay
- Assist with payroll system (UKG Pro and Workforce Management) updates, testing, and troubleshooting
- Maintain payroll records in accordance with federal, state, and local regulations
- Respond to employee payroll inquiries and resolve issues in a timely and professional manner
- Assist with wage garnishments, benefit and 401(k) deductions, and related reconciliations
- Support regular audits of payroll data, controls, and processes
- Collaborate with internal teams including People Operations, Finance, and IT to ensure accuracy and alignment across systems
- Assist with payroll system updates, testing, troubleshooting, and documentation of payroll processes
- Proactively contribute to process improvement initiatives to enhance payroll efficiency and service delivery
Requirements
- 3-5 years of payroll experience in a multi-state, distributed workforce environment and a deep knowledge of payroll tax
- Familiarity with payroll compliance regulations including wage and hour laws, garnishments, and tax withholdings
- Hands-on experience using UKG Pro and UKG Workforce Management (or similar systems) preferred
- Degree in Accounting, Business, or a related field preferred; relevant certifications (e.g., FPC, CPP) are a plus
- Strong attention to detail and ability to maintain confidentiality
- Excellent communication and problem-solving skills
- Comfortable working in a fast-paced environment and adapting to change
Benefits
Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here.
The total target base compensation for this role will be between $57,000 and $73,000 per year at the commencement of employment. In addition to base compensation, this role offers a target performance-based bonus. The target total cash compensation range, including potential bonus, will be between $63,000 and $80,000 per year. Please note, pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits. #LI-Remote
- Connection: Care deeply & inspire hope.
- Congruence: Stay curious & heed the evidence.
- Commitment: Act with urgency & don’t give up.
Please do not call our public clinical admissions line in regard to this or any other job posting.
Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.
Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.
At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.
Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.
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Skills Required
- 5+ years of US multi-state payroll experience
- Full-cycle payroll processing for an employee population of 2,000+ employees
- 2+ years of hands-on UKG Pro and UKG Workforce Management experience at a configuration level
- Experience configuring pay rules, earnings and deductions, integrations, and release testing
- Direct experience with at least one payroll, HRIS, or timekeeping implementation, migration, or major module rollout
- Working knowledge of multi-state wage and hour rules
- Working knowledge of state and local tax registration
- Garnishment administration experience
- Year-end W-2 and 1099 reporting knowledge
- Advanced spreadsheet skills
- Ability to independently reconcile large data sets
- Track record of payroll process improvement
- CPP or FPC certification
- Payroll experience in healthcare, multi-site, or high-growth environments
- Experience with shift-based or clinical scheduling pay rules and premium calculations
Charlie Health Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Charlie Health and has not been reviewed or approved by Charlie Health.
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is highlighted, with some materials also noting options like One Medical access. Health-related offerings are positioned as a core part of the package.
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Wellbeing & Lifestyle Benefits — A Headspace subscription and an annual wellness stipend (listed at around $1,200 on early‑career materials) support mental health and wellness. Additional listings reference mental‑health resources, life and disability insurance, and a remote‑work program.
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Parental & Family Support — Paid parental and caregiver leave are emphasized alongside company holidays. Fertility and adoption support via Carrot are also cited for clinical tracks.
Charlie Health Insights
What We Do
Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported. Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home. As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.
