Payroll Specialist

JOB SUMMARY

The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250+ employees using the Paycom payroll system, and PEO, TriNet.

Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.

ESSENTIAL FUNCTIONS

• Accurate and timely payroll processing: weekly, bi-weekly and semi monthly
• Prepares and audits payroll coversheets for each pay cycle
• Responsible for the overall maintenance of the Paycom payroll system
• Enter payroll corrections, benefit deductions, and garnishments
• Runs and audits payroll reports, pre/post pay cycle
• Investigate and resolve discrepancies in payroll and benefits deductions
• Audit and support 401(k) plan compliance, hardships, and loans
• Supports benefits EDI feeds and reporting across carrier integrations with Paycom
• Process employment verifications
• Maintain employee personnel files – both paper and electronic copies
• First-level support for both managers and employees regarding payroll and timecards
• Supports on/off-boarding processing in Paycom alongside the HR Generalist
• Updating any pay or job titles for employees on Paycom
• Setting up new states in Paycom, including state and federal labor law posters/boards
• Maintaining company forms & documents on Paycom
• Conducts the annual I-9 audit
• Supports ACA reporting (Forms 1094-C/1095-C)
• Leads W-2 preparation and year-end payroll processing
• Sending out performance reviews and follow up reminders to staff
• Sending out all policy updates and track to ensure employees complete
• Must be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed.
• Other duties as assigned by the HR Manager or VP– Corporate Services

REQUIRED SKILLS & EXPERIENCE

• Ability to organize, multitask, and prioritize in a deadline-driven environment
• Attention to detail, thoroughness, and accuracy are a must 
• Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidential
• Excellent written and verbal communication skills
• Ability to deliver exceptional internal customer service
• Ability to build strong working relationships will all levels of the organization
• Working knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reports
• Able to calculate manual checks, hours worked, overtime, and other payroll calculations. 
• Understand and apply company policies fairly with regards to payroll, time and attendance, benefits administration, and paid time off
• Ability to research payroll and benefits administration issues and clearly present findings to management for review
• Experience with payroll tax reconciliation and W-2/ACA year-end reporting
• Commitment to payroll best practices and regulations

EDUCATION & TRAINING

• AS degree required/BS degree preferred

EXPERIENCE

• 3– 4 years of payroll processing experience required, Paycom experience a plus.

LICENSES OR CERTIFICATIONS

• Progress toward CPP or FPP preferred

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