Payroll Specialist I

The Payroll Specialist I performs routine accounting and administrative functions that support payroll processing.
This position is scheduled for 30 hours per week.
FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties include but are not limited to:

• Assists in the processing of bi-weekly payroll. Reviews payroll reports for accuracy, performs necessary entry and adjustments.
• Maintains the online time keeping system. Assists with access issues. Monitors the submission and approval of recorded time and time off requests.
• Performs new hire Social Security verifications with the Social Security Administration.
• Prepares bi-weekly payroll deduction registers, supplier invoice requests, and vendor payments.
• Processes off-cycle payroll check payments.
• Responds to payroll inquiries. Researches and resolves issues related to payroll and reported time.
• Assists with the preparation and distribution of W-2 reprints.
• Assists with the calculation and reporting of non-cash fringe benefits.
• Assists with the testing of payroll related system configurations and upgrades.

Other Duties:

• Adheres to established standards on the use and protection of restricted data as outlined in FGCU Policy 3.042. Responsible for completing the ‘Get Secure’ training course annually.
• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and four years of relevant full-time experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Experience with general accounting procedures.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Associate’s Degree from an accredited institution in Accounting, Finance, or closely related field.
• Payroll experience in a higher education setting.
• Experience with Workday Payroll and time tracking modules.

Knowledge, Skills & Abilities:

• Knowledge of local, state, federal, and University rules, regulations, policies, and laws pertaining to payroll and tax issues.
• Knowledge of or ability to learn Banner or similar enterprise payroll management software application.
• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Skill in completing assignments accurately and with attention to detail.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and competing demands are involved.
• Ability to use effective decision making and problem solving techniques.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to maintain confidentiality and discretion at all times.
• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.

Institutional Values & Behavioral Expectation:

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 14

This position is 30 hours per week.

*This posting was revised on April 21, 2026 to add scheduled hours in the job summary.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.