Payroll Specialist (Hybrid Work)

Intersand, a world leader in its field and one of Canada's Best Managed Companies, is a family owned business that has specialized in the development and production of pet hygiene solutions for over 30 years, producing and exporting high-end cat litters in more than 45 countries. 

THIS IS A HYBRID POSITION - APPLICANTS MUST BE LOCAL TO GRAND RAPIDS, MI & SURROUNDING AREAS. TRAINING MUST BE DONE IN PERSON. 

The Payroll Specialist handles payroll related functions for all U.S. divisions of Intersand. This role maintains payroll information by collecting, calculating and entering data - while also checking the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time. They also maintain employee data, address payroll-related questions, and complete any other tasks necessary for monitoring and overseeing Intersand's U.S. payroll process. 

Duties Include: 

• Perform weekly, special and annual payroll activities for all hourly, salaried, part-time and temporary employees of the US Divisions for Intersand in a manufacturing environment using biometric and punch card time clocks in conjunction with a third-party payroll system (ADP)
• Administrative role in ADP timeclocks, enrolling new employees and ensuring smooth and continuous operation
• Edit and approve any/all timecards as needed when appropriate Supervisors are unable to do so
• Address payroll/timekeeping issues, correct errors and troubleshoot problems to ensure all employees are paid correctly
• Process garnishments, wage attachments, and tax levies for payroll deductions
• Terminate employees in third-party payroll system, ensuring all company and plan policies are followed
• Generate, format and distribute required or requested payroll-related reports
• Prepare, submit, and fund weekly retirement plan contributions
• Champion payroll initiatives such as direct deposit and access to online pay statements
• Process and approve payroll for temporary employees for all temp agencies
• Troubleshoot, research, and resolve any issues that may arise among the temp agencies’ payrolls
• Ensure new hires have completed and submitted all required documentation; advise HR of missing items to be collected from employees
• Reconcile and approve benefit-related AP invoices
• Track and report employee paid time off
• Track and ensure receipt of all benefit premiums owed and paid by employees on leave
• Assist in audits as needed and able
• Other miscellaneous duties as required

• Education, Training and Experience  
  • High School Diploma required
  • Associate's degree or higher in Accounting or related field preferred
  • 2+ years multi-state payroll experience required
  • Certified Payroll Professional credentials required
     
• Knowledge, Skills and Capabilities:
  • Follow all policies and procedures
  • Ability to work as valued member of a team, both departmental and company-wide
  • Thorough understanding of Microsoft Office software, including Microsoft Outlook and Microsoft Excel
  • Exceptional communication skills, both verbal and written
  • Problem solving and analytical skills
  • Attention to detail
  • Ability to take initiative
  • Willingness and ability to learn new job-related software
  • Ability to multi-task as assigned
  • Time-management skills – develop and adhere to a schedule
  • Ability to self-direct day-to-day duties 
  • Ability to learn in a fast-paced environment
  • Ability to adapt and change as necessary
  • Assume responsibility for self-improvement and the improvement of others
  • Superb listening skills
  • Know when to ask for help

• Work and Physical Requirements:
  • This job operates within a manufacturing/warehouse/shipping facility with a controlled climate in the office area, temperatures vary in the warehouse area
  • Ability to regularly function in a typical office environment and operate related equipment – computer, copier, telephone, etc., as well as low risk manufacturing environment – able to observe and get around equipment
  • Must be able to talk, sit for long periods of time, listen, and speak clearly
  • Ability to walk short distances, climb stairs, grab or reach for items
  • Ability to lift up to 25lbs. if needed
  • Assessing the accuracy, neatness and thoroughness of the work assigned
  • This position does not have any Supervisory responsibilities
  • No overnight or long-distance travel expected for this position
  • Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job description at any time
     
• Job Specifics:
  • Full Time, Monday through Friday (8-hour shifts)
  • Position reports to VP Human Resources
  • May work remotely after a short time, but training must be done in person.