At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.
About Us
At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.
About The Role
WeWork is looking for a permanent Payroll specialist to assist our International Payroll Manager in all aspects of payroll operations. This position will be responsible for coordinating payroll for some of our EMEA and Pacific countries. The successful candidate needs to have experience in processing multi-country payrolls in a managed payroll solution. They must be able to build productive working relationships with their manager, other global team members and key partners, such as People Operations, Legal and Finance, in order to be successful in their role. They must also be able to work independently as well as within a team, to manage their countries’ data inputs and to perform the SOX controls defined by the Payroll leadership. They will be the first line of contact for queries from the business and employees regarding their countries.
Duties and responsibilities
Liaise with internal People partners to collect and organize payroll data before submitting to payroll providers.
For certain countries, prepare data for submission to the supplier in the prescribed format ensuring they have a solid understanding of the inputs.
For other countries, review monthly payroll instructions, as prepared by team members, and the vendor payroll output.
Liaise with payroll providers on submissions and handle any related queries for assigned countries.
Coordinate with internal partners and stakeholders regarding payroll-required data, resolution of questions and issues.
Perform all assigned responsibilities within the agreed upon timeframes.
Complete the payroll checklists to document compliance with internal controls and procedures .
First line contact for queries from employees, internal partners, and vendors.
Participate in discussions with vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk.
Run payroll reports and assist the Compensation Accounting team with queries regarding payroll accounting.
Provide feedback to Payroll Manager and Director on possible process improvements and operational risks.
Have a good understanding of the policies and regulations in the countries handled.
Prepare Standard Operating Procedure documents in the prescribed format.
Assist with Firm initiatives and projects, as needed.
Help mentor, train and manage other team members, if needed.
About You
Strong International Payroll experience handling numerous countries, commensurate with level, including understanding of EMEA and Pacific payroll processes and regulations
Capable of working independently and effectively as a member of the team and in partnership with internal partners and vendors
Self starter, inquisitive professional with strong analytical skills, detail oriented- and focused on helping maintain a strong internal control environment
Strong organizational and time management skills
Strong verbal and written communication skills
Strong knowledge of Excel
Knowledge of Workday and CloudPay, a plus
Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.
Skills Required
- Experience processing multi-country payrolls in a managed payroll solution
- Strong knowledge of EMEA and Pacific payroll processes, regulations, and country-specific inputs
- Ability to perform SOX controls, complete payroll checklists, and document compliance
- Experience liaising with payroll providers and resolving payroll-related queries
- Strong knowledge of Excel for payroll processing and reporting
- Strong verbal and written communication and stakeholder management skills
- Ability to prepare Standard Operating Procedure documents and support process improvements
- Experience assisting payroll accounting and running payroll reports
- Knowledge of Workday
- Knowledge of CloudPay
What We Do
Whether you’re an established enterprise or a growing startup, discover flexible spaces and solutions to move your business forward with WeWork. Welcome to the workplace of tomorrow.
