Payroll Representative

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Campus Location:

Department:

Remote Type:

Note:  This is for 1 Full-Time vacancy.  This position is Hybrid with in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.

Payband: This position is paid at Payband G, $35.29 - $40.73 per hour 

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important

Within defined portfolios under the direction of the Senior Manager, Total Rewards and as part of a team, the Payroll Representative is responsible for processing payroll on a timely and accurate basis in accordance with legislation, collective agreements, policies and established practices and procedures. The payroll representative is the main point of contact for employees, departments and managers regarding payroll information and must be self directed in order to prioritize activities in a fast-paced environment with tight deadlines.

How You'll Make an Impact

Administration of Payroll System

• Processes regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employees
• Receives and organizes all documents and tasks required to process payroll information
• Reviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicable
• Inputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlines
• After the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy.  Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracy
• Enter, adjust payroll deductions as required to ensure accuracy
• Accurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group benefits) and earnings (including reduced workload and leave adjustments) to ensure accuracy
• Calculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments, ensuring all transactions are correct and compliant.
• Process, calculate, transmit, and reconcile all payroll transactions with the College’s banking institution 
• Prepare, reconcile and adjust T4’s
• Create Journal Entries and Year-To-Date payroll adjustments to record special payments
• Produce Records of Employment (ROEs) as required by legislation, responding to Service Canada inquires for further information
• Review payroll reports to verify data integrity to ensure high-level accuracy of payroll data entry and take any corrective action as needed

Customer Service

• Responds verbally and in writing to employee inquiries in a timely manner, requests from departments, and external agencies in a professional and timely manner
• Provides clarification of payroll administrative practices, researches and resolves issues as required
• Provides written letters to employees to verify employment, income as requested
• Deliver quality departmental customer services by providing timely, professional and accurate information to staff as well as other internal and external stakeholders regarding payroll related matters
• Guides, advises and provides direction to customers on payroll administrative practices (including recommended use of documents, forms and systems), researches and resolves issues as required

• Performs other related duties as assigned

What You'll Bring

• Post-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred
• Payroll Compliance Professional (PCP) certification with the National Payroll Institute
• Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
• An equivalent combination of education and experience may be considered
• Demonstrated experience with compliance and statutory requirements
• Experience resolving discrepancies professionally and confidentially
• Advanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPoint 
• Advanced knowledge of cloud-based HR/payroll systems (i.e. Workday)
• Demonstrated experience working in a team environment
• Excellent communication and analytical skills
• Understanding of confidentiality and compliance

Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [email protected]

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.