The Role
Coordinate accurate, compliant payroll and pension processing for more than 2,200 university employees. Support system configuration, testing, process improvements, statutory compliance, audits, reporting, pension communications, and financial assurance. Provide day-to-day team leadership, resolve complex payroll queries, oversee monthly processing, and deputise for the Payroll and Pensions Manager when required.
Summary Generated by Built In
This newly created role presents an exciting opportunity to transform and enhance the BSU payroll & pension services. The Payroll, Pensions & Systems Coordinator will Support and deputise for the Payroll & Pensions Manager to deliver accurate, timely and compliant payroll and pensions services for all University employees.
By streamlining existing processes, identifying and delivering system improvements, and strengthening pension engagement with our staff, this busy and varied role will enable the team to work smarter, improve the employee experience, and ensure consistent delivery of a first-class service to every employee.
Sitting in the HR Department, the Payroll team of four delivers the University’s payroll and pensions services through MHR iTrent. The team manages payroll for over 2,200 employees, covering the Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS), plus a separate payroll for around 150 employees with their own contractual and DC pension arrangements.
Sitting in the HR Department, the Payroll team of four delivers the University’s payroll and pensions services through MHR iTrent. The team manages payroll for over 2,200 employees, covering the Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS), plus a separate payroll for around 150 employees with their own contractual and DC pension arrangements.
Team responsibilities span payroll processing, pensions, financial accounting, system configuration, process improvement, implementation and regulatory compliance.
The team works work closely with HR, Enterprise IT and our payroll software provider to maximise system capability, drive efficiencies, ensure regulatory compliance and maintain value for money.
About the Role
- Lead the delivery of accurate and compliant payroll services, ensuring statutory obligations and deadlines are met while working closely with HR and pensions colleagues to resolve complex issues and support informed decision-making through payroll data and reporting.
- Drive the ongoing development of payroll and pensions systems and processes, maximising efficiency, accuracy and service quality through continuous improvement, testing and implementation of system enhancements.
- Oversee the administration of the University's pension schemes, ensuring compliance, high-quality data management and the delivery of accurate and timely pension communications.
- Support audit, compliance and financial assurance activities by providing accurate information, maintaining relevant policies and controls, and identifying and escalating financial risks where appropriate.
- Provide day-to-day leadership and support to the Payroll & Pensions team, contributing to payroll governance, sign-off processes and management cover when required.
For more information please see the JD.
About You
- Proven experience of full end-to-end UK Payroll
- Large payroll experience
- Process improvement experience
- Large system configuration & testing exeperience
- Defined Benefit Pension experience
- HE or Education Payroll/Pension experience
For further information on the essential and desirable skills we’re looking for, please refer to the attached Job Description.
Additional Information
Salary Grade 6 - starting from £33,951 rising to £37,694 per annum
The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.
The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.
Payroll & Pensions Manager
- Lead the team, Sign-off of each monthly payroll, Year-End & Audits
- Ensure statutory compliance
- Auto Re-enrolment & Contractual enrolment of pensions
- iTrent configuration improvements
- Pension engagement
Payroll & Pensions Administrator
- Full end to end of BSU Ltd payroll
- Pension calculations, returns, queries & audits
- Payroll accounting requirements
Payroll, Pensions & Systems Coordinator
- Supporting & testing iTrent configuration improvements
- Oversee all payroll & pension communications with staff
- Oversee all monthly payroll & pension processing
- Point of escalation for queries
- Assist the Manager ensuring processes and statutory requirements are met
Payroll & Pensions Assistant Processing & checking BSU payroll
- Responding to, or escalating staff queries
Staff Benefits
We offer a wide range of great benefits at BSU, including
We offer a wide range of great benefits at BSU, including
- Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
- Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
- Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
- Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
- Transport schemes including Electric Vehicle Scheme and Cycle to Work
- Wide range of discounts and financial benefits, accessed through and easy-to-use app
For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
About
At Bath Spa University, we believe in the power of education to break down barriers to opportunity and to transform lives. We are the Professionally Creative for the future. Professional Creativity transcends subject disciplines, and is just as important for our sciences, education, business and law subjects as it is for our sector leading creative industries provision. We connect learners, staff and external partners with applied research and innovation. We power inclusive growth through skills development and practice based, innovation – intensive learning for all.Our main Newton park campus is based in stunning countryside just a few minutes from a World Heritage City. We are also proud to offer courses to students at our other campuses around Bath, and in London at our Canary Wharf and Hackney sites.An impressive 84% of our staff said they would recommend the University to a friend as a good place to work. We are a community of colleagues, striving for excellence to ensure students thrive. Our values are:Respect Inclusivity CollaborationSustainabilityWe are committed to maintaining a safe and secure environment for our students, staff, and community. We foster inclusivity, celebrating and respecting differences. We welcome diversity and encourage applications from all backgrounds and genders. We consider our recruitment practices to be comprehensive and unbiased; ensuring fairness, transparency, and equal opportunity for all. Information about visa sponsorshipUnder the 2006 Immigration, Nationality and Asylum Act the University has a duty to prevent illegal working by carrying out document checks on all potential employees to confirm that a person has the right to work in the UK.Please note that the University has a legal responsibility to ensure that all employees are entitled to live and work in the UK.For some vacancies (those requiring specific specialist skills or in shortage occupations) we may be able to obtain a certificate of sponsorship for a suitably qualified applicant. Due to the limited availability of sponsorship resources, not all vacancies in this category will be eligible for Skilled Worker sponsorship. Sponsorship eligibility will be assessed on a role-by-role basis and is normally limited to positions that meet the University's workforce and immigration criteria.In light of this, for most vacancies it will be unlikely that permission to work in the UK would be granted.For further information please click here to visit the UK Visas and Immigration website.
Skills Required
- Proven experience of full end-to-end UK payroll
- Experience managing or processing a large payroll
- Experience delivering process improvements
- Experience with large-system configuration and testing
- Defined benefit pension experience
- Higher education or education payroll and pension experience
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The Company
What We Do
We power inclusive growth through creative education and skills development, and we shape futures using practice based, innovation-intensive learning for all.
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