Payroll Manager

SUMMARY
The Payroll Manager will oversee and execute accurate, compliant, and timely weekly payroll processing for over 6,000 team members across 18 states, with continued expansion into new markets. This role partners closely with another Payroll Manager to ensure smooth payroll operations, compliance with all federal, state, and local regulations, and continuous improvement of payroll processes.

The Payroll Manager will also support acquisitions, lead payroll-related projects, and maintain up-to-date knowledge of industry standards, tools, and best practices to drive efficiency and compliance.

We are realigning tasks and reworking processes to create a more streamlined flow, as well as automating as possible. Support will be needed on all projects from planning, designing, troubleshooting and implementation. On going maintenance in these areas may be required. These areas include, but are not limited to, unemployment processing, benefit time allocation, union dues deductions / remittance, weekly /monthly reconciliation of items connected to payroll deductions and more

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES

Payroll Processing & Oversight:

• Perform and oversee weekly payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws.
• Complete daily payroll system tasks to support smooth processing and proactively identify issues or discrepancies.
• Import pay data into Enterprise and Etime systems.
• Maintain and process garnishments using ADP Full Service, including responding to garnishment and subpoena requests.

Audit, Compliance & Regulatory Management:

• Create and run audit reports to identify potential payroll issues, errors, or year-end processing concerns.
• Ensure maximum compliance with local, state, and federal payroll laws and regulations.
• Open new tax filing jurisdictions as required for expanding operations.

Reporting & Data Management:

• Generate detailed payroll reports for the CFO, VP of Finance, and Human Resources leadership.
• Maintain accurate records and documentation to meet audit and compliance standards.

Manager Support & Employee Service:

• Support managers with Etime system tasks, troubleshooting access issues, and answering payroll-related questions.
• Provide responsive and accurate assistance to employees regarding payroll matters.

Accounting & Financial Transactions:

• Perform payroll-related accounting tasks in Great Plains, including recording journal entries for tax transactions, stale-dated checks, and other payroll adjustments.
• Import payroll journal entries into the accounting system.
• Update cash flow records for direct deposit rejects, payroll liabilities, 401(k) transfers, and other recorded entries.

Project & Acquisition Support:

• Collaborate with the payroll team to support acquisitions, integrations, and related payroll transition activities.
• Participate in payroll-related projects that improve processes, systems, and efficiency

Continuous Improvement & Industry Knowledge:

• Stay informed on payroll industry standards, emerging tools, and regulatory changes.
• Recommend and implement improvements to enhance payroll accuracy, efficiency, and compliance.
  

This role offers a salary of $110,000 annually, based on skills, experience, and location. Employees also receive a comprehensive benefits package including health, dental, vision, 401(k) with company match, generous PTO, and paid holidays.

REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered

Experience

• 10+ years of progressive payroll experience, with multi-state payroll processing required; experience with 5,000+ employees preferred.
• Strong knowledge of federal, state, and local payroll regulations and compliance requirements.
• Proficiency with ADP Payroll, Etime, Work Force Manager, and Great Plains (or similar ERP/accounting systems).
• Demonstrated experience in garnishment administration and tax jurisdiction se
• Proficiency with Microsoft Office 365

Skills and Competencies

• Strong analytical skills with the ability to identify and resolve payroll discrepancies.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail, accuracy, and confidentiality.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams.
• Must be proactive and tactical – able to anticipate upcoming events and execute work flows to integrate into weekly activities.
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills,

WORK ENVIRONMENT AND OTHER DETAILS

Expected Hours of Work:

This is a full-time exempt position. Days and hours of work are generally Monday – Friday 8:00 am – 5:00 pm. As an exempt position, it is expected that Team Member will devote whatever time necessary to accomplish the goals and responsibilities. This will often require extended work hours, evening, and/or weekend work.

Travel Requirements:

Some travel may be required.  If required, it is typically confined to day trips in the region.

Physical Demands of the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is frequently required to sit, stand, walk, talk, and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work is performed primarily in a company or home-office setting. The noise level in the company work environment is moderate.

The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duty does not exclude them from the position if the work is similar, or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change. Employee’s signature below constitutes an employee’s understanding of the requirements, essential functions, and duties of the position.