Payroll Manager (UK & EU)

• Immerse yourself in our current payroll workflows.
• Build strong relationships with Finance, HR, and external payroll partners.
• Review existing payroll processes, controls, and documentation.

• Take ownership of UK monthly payroll, ensuring accuracy and smooth delivery.
• Strengthen communication and coordination with our outsourced international payroll providers
• Identify quick wins to streamline payroll processing, data flow, and compliance.
• Provide clear updates and proactive problem-solving for key stakeholders.
  

• Enhance payroll governance, documentation, and internal controls.
• Support readiness as we expand into new countries, including setup and oversight of outsourced payroll providers.
• Lead post-payroll reviews to identify improvements, risks, and opportunities.
• Become the trusted advisor for all things payroll, championing consistency and compliance across the organisation.

Key Responsibilities

• Deliver accurate, timely UK payroll every month with zero errors.
• Maintain full compliance with HMRC requirements, statutory reporting, and internal controls.
• Ensure effective oversight and communication with the Dutch payroll provider.
• Support the successful onboarding of payroll processes for any new countries we enter.
• Implement structured tracking for payroll changes, risks, and dependencies.
• Drive continuous improvement in payroll processes and cross-team workflows.
  

• Manage end-to-end UK payroll processing, including data preparation, validation, and reporting.
• Oversee outsourced Dutch payroll, ensuring accurate, compliant delivery each month.
• Coordinate with HR to ensure all payroll changes (new starters, leavers, benefits, allowances) are accurately captured.
• Maintain payroll documentation, controls, and audit-ready records.
• Process statutory payments (SMP, SPP, SSP) and ensure legislative compliance.
• Support payroll-related tax submissions, year-end activities, and audits.
• Partner with Finance on payroll journals, reconciliations, and variance analysis.
• Assist with payroll setup in new countries, including vendor onboarding and process definition.
• Respond to employee payroll queries with clarity and care.
• Identify and recommend process improvements to enhance accuracy and efficiency.

Skills, Knowledge and Expertise

• 5+ years’ payroll experience with strong UK and EU payroll expertise.
• CIPP Qualified, Full Member or above. 
• Excellent understanding of UK and EU payroll legislation, statutory requirements, and compliance.
• Experience in implementing payroll platforms, with system and control improvements. 
• Confidence working with payroll software, HR systems, and MS Excel.
• Strong numerical accuracy, attention to detail, and organisational skills.
• Excellent communication and stakeholder management abilities.
• A proactive mindset with a genuine interest in improving how payroll works end-to-end.

About
At Vintage.com, we exist to create a world where everything has value and nothing is wasted.We're building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill.What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values.Behind the scenes, we're building the world's largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy.Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision.Every item we buy is rehomed, reused, or responsibly recycled. Whether it's precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste.As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted 🗝️