Work mode: Hybrid
Reports to: VP Finance
Role Summary
- Own end-to-end contractor lifecycle (onboarding to offboarding)
- Act as single point of contact for contractors
- Ensure accuracy and control of contractor compensation and payments
- Support and control payroll-related processes
- Combine operations, documentation, and financial control responsibilities
Payroll & Compensation Responsibilities (Core Focus)
- Own contractor payment process end-to-end (data → validation → payout readiness)
- Ensure full alignment between signed contracts, agreed rates, and actual payments
- Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
- Support preparation of monthly contractor payroll files
- Calculate and verify variable compensation (bonuses, incentives, commissions)
- Track and document all compensation changes (rate updates, one-offs, corrections)
- Identify discrepancies between expected vs actual payments and resolve proactively
- Ensure timely and accurate payouts in cooperation with Finance and external providers
- Maintain structured compensation database (rates, payment terms, history)
- Support audit readiness (all payments must be traceable to contracts and approvals)
Reporting & Financial Visibility
- Prepare regular contractor payroll reports (monthly / ad hoc)
- Provide visibility on total contractor cost (by team / function / geography)
- Track planned vs actual payments and explain deviations
- Maintain structured datasets for compensation and payments
- Support Finance in forecasting contractor-related expenses
- Build and maintain simple dashboards / reports (Excel / Google Sheets)
- Ensure all compensation data is transparent, consistent, and easily reconcilable
Experience Requirements (Must Have)
- 1–2+ years of experience in payroll, compensation, finance operations, or HR operations
- Hands-on experience working with payments, payroll data, or financial records
- Experience working with contracts, invoices, or structured documentation
- Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
- Proven ability to work with numbers accurately and consistently
- Experience managing multiple workflows and deadlines simultaneously
- Strong attention to detail and ability to identify inconsistencies
- Experience working in structured, process-driven environments
- Fluent English (written and spoken)
Nice to Have
- Experience with contractor or freelance-based models
- Experience working with Polish payroll or EU contractor setups
- Experience with variable compensation models (bonuses, commissions)
- Experience working with external payroll providers or incubators
- Basic understanding of accounting or financial reconciliation
- Experience building reports or dashboards
Skills Required
- 1-2+ years of experience in payroll, compensation, finance operations, or HR operations
- Hands-on experience working with payments, payroll data, or financial records
- Experience working with contracts, invoices, or structured documentation
- Strong Excel / Google Sheets skills
- Proven ability to work with numbers accurately and consistently
- Experience managing multiple workflows and deadlines
- Strong attention to detail and ability to identify inconsistencies
- Experience working in structured, process-driven environments
- Fluent English (written and spoken)
What We Do
Voyagu is a San Francisco-based travel management platform that connects premium travelers with travel experts for better and easier planning, booking, and managing of their trips. We are passionate travel nerds who genuinely believe that technology and human professionalism can make travel better, and we are inspired to prove it to the world. The focus is on clients and giving the travel agents technology to deliver the best travel offering and the ability to elevate the overall travel experience. We are bringing the breakthrough change by developing the Voyagu platform for travel agents to create offers, sell, and do travel management and support. This solution will connect the happy triangle: the client, the travel agent, and the travel suppliers. Our office locations in the U.S., East and West Coast, Europe, and Eastern Europe give us an international presence and proximity to our partners and investors. Growing remote work footprint, we give employment opportunities for tech and travel-inspired professionals worldwide. We are a diverse team, and everyone has their personality, but there are naturally present values in all of us that make us a team united by our No BS! culture. We are honest, very ambitious, and hungry to get results, and we act with respect, accepting everyone for who they are and their belongings, even if they are different and don’t agree. In our team, we want to have diverse, open-minded, agile people who are passionate about travel and excited to grow our company together. All people who join us have evident cultural fit expressed in passion for travel, agility, focus on the result, straight talk, and no BS.
