Work mode: Hybrid
Reports to: VP Finance
Voyagu is a San Francisco-based travel management company that connects premium travelers with travel experts for better and easier trip planning, booking, and managing.
Being part of a growing billion-dollar travel industry, we already have millions in our revenue and a team of a hundred people with offices in San Francisco, Amsterdam, Warsaw, and Mexico City, and we keep expanding.
Role Summary- Own the contractor lifecycle end-to-end, from onboarding to offboarding
- Be the main point of contact for contractors
- Make sure contractor payments are accurate, well-documented, and on time
- Support broader payroll-related processes
- Bring together operations, documentation, and financial tracking in one role
- Manage the contractor payment process from start to finish (gathering data, checking it, preparing it for payout)
- Make sure signed contracts, agreed rates, and actual payments all line up
- Double-check payment details (rates, bonuses, adjustments) before they're sent to Finance
- Help prepare monthly contractor payroll files
- Calculate and verify variable pay (bonuses, incentives, commissions)
- Keep a clear record of compensation changes (rate updates, one-off payments, corrections)
- Spot differences between expected and actual payments, and help resolve them
- Work with Finance and external providers to keep payouts accurate and on schedule
- Maintain an organized record of rates, payment terms, and payment history
- Help keep everything audit-ready, so payments can always be traced back to contracts and approvals
- Put together regular contractor payroll reports (monthly and ad hoc)
- Give visibility into total contractor costs (by team, function, or location)
- Compare planned vs. actual payments and help explain any differences
- Keep compensation and payment data organized and up to date
- Support Finance with forecasting contractor-related costs
- Build and maintain simple dashboards and reports in Excel or Google Sheets
- Help keep compensation data clear, consistent, and easy to double-check
- 1+ years of experience in a role that required accuracy, structure, and attention to detail — for example in sales operations, customer service, people/HR operations, finance, or general operations
- Comfortable working with numbers, spreadsheets, or structured data day-to-day
- Solid Excel / Google Sheets skills (formulas, basic data checks — we're happy to help you build on this further)
- Used to juggling multiple tasks and deadlines at once
- Naturally detail-oriented — you notice when something doesn't add up
- Comfortable working in a structured, process-driven environment
- Fluent English (written and spoken)
- Experience with payroll, compensation, or financial operations
- Experience working with contracts, invoices, or formal documentation
- Experience with contractor or freelance-based work models
- Familiarity with Polish payroll or EU contractor setups
- Experience with variable compensation models (bonuses, commissions)
- Experience working with external payroll providers
- Basic understanding of accounting or financial reconciliation
- Experience building reports or dashboards
If you're great with numbers, highly organized, and looking to grow into a specialized finance/HR-adjacent role — we'd love to hear from you, even if your current title doesn't look like an obvious match on paper.
Skills Required
- 1-2+ years of experience in payroll, compensation, finance operations, or HR operations
- Hands-on experience working with payments, payroll data, or financial records
- Experience working with contracts, invoices, or structured documentation
- Strong Excel / Google Sheets skills
- Proven ability to work with numbers accurately and consistently
- Experience managing multiple workflows and deadlines
- Strong attention to detail and ability to identify inconsistencies
- Experience working in structured, process-driven environments
- Fluent English (written and spoken)
What We Do
Voyagu is a San Francisco-based travel management platform that connects premium travelers with travel experts for better and easier planning, booking, and managing of their trips. We are passionate travel nerds who genuinely believe that technology and human professionalism can make travel better, and we are inspired to prove it to the world. The focus is on clients and giving the travel agents technology to deliver the best travel offering and the ability to elevate the overall travel experience. We are bringing the breakthrough change by developing the Voyagu platform for travel agents to create offers, sell, and do travel management and support. This solution will connect the happy triangle: the client, the travel agent, and the travel suppliers. Our office locations in the U.S., East and West Coast, Europe, and Eastern Europe give us an international presence and proximity to our partners and investors. Growing remote work footprint, we give employment opportunities for tech and travel-inspired professionals worldwide. We are a diverse team, and everyone has their personality, but there are naturally present values in all of us that make us a team united by our No BS! culture. We are honest, very ambitious, and hungry to get results, and we act with respect, accepting everyone for who they are and their belongings, even if they are different and don’t agree. In our team, we want to have diverse, open-minded, agile people who are passionate about travel and excited to grow our company together. All people who join us have evident cultural fit expressed in passion for travel, agility, focus on the result, straight talk, and no BS.
