Payroll Coordinator

The Payroll Coordinator is responsible for administrating and processing tasks related to execution of payroll processing and reporting; supports processing for all employees. Responsibilities include processing timecards, time adjustments sheets, updating payroll records, making pay changes, and answering employee questions about payroll. The main focus is to ensure employees are compensated correctly and on time.

Essential Functions 

• Process time card, time adjustment, time off records and other documents (e.g. W-2 and tax forms)
• Check payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g. terminations, new hires)
• Oversee electronic payments and distribution of payroll checks
• Update data with salary or wage adjustments
• Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
• Handle benefit expenses, like insurance fees or paid leave
• Produce reports to upper management upon request
• Answer employee questions or address issues related to salaries and payments
• Complete data entry and processing tasks for assigned payrolls using an integrated HRIS/Payroll system
• Enter, validate, and process employee time and attendance records.
• Distribute payroll-related documentation including pay checks, funding reports, and other documents as assigned.
• Maintain accurate and current electronic and physical files.
• Support audit-related data requests.
• Recommend process improvements to produce efficient processing, excellent outcomes, and audit-ready documentation.
• Other duties as assigned

Competencies 

• Knowledge of payroll processes and best practices
• Superb organizational and time management skills to include meticulous attention to detail
• Ability to handle highly confidential information with professionalism and integrity
• Must be able to work under pressure and adhere to deadlines
• Proven experience as a payroll coordinator or similar role
• Familiarity with payroll processes
• Good knowledge of legislation relevant to accounting and payroll 
• Working knowledge of payroll systems (e.g. Ascentis, ADP, Kronos)
• Comfortable with Excel (functions, data etc.)
• An analytical mind with good math skills
• Strong communication skills
• Excellent attention to detail
• Diploma/BSc/ BA in accounting, finance or relevant field

Preferred Education and Experience 

• Associate’s degree in Business, Finance or Accounting or related college-level coursework preferred
• 1+ years’ payroll processing experience preferred
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Experience with Salesforce software or other CRM system
• Experience with a variety of office equipment
• Must have a valid driver’s license and clean driving record

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