Payroll & Compliance Specialist

Description

Payroll & Compliance Specialist

At Panda Exteriors, payroll is about more than processing paychecks. We’re looking for someone who owns the payroll process end to end — and who can do it in a fast-moving business where information is not always complete, priorities shift, and the answer isn’t always sitting in a policy manual.

This role owns payroll from start to finish — not just processing payroll, but validating compensation, ensuring compliance, resolving discrepancies, and partnering with HR, Finance, and Operations so every payment is accurate. Some weeks the inputs arrive clean and on time. Other weeks a commission structure changes mid-cycle, an invoice doesn’t match the work order, or a process that worked last quarter needs to be rebuilt. We need someone who can hold the standard steady while the ground moves.

If you’re naturally curious, highly organized, and can make a well-reasoned call when the picture is incomplete, we’d love to meet you.

Schedule

This is a full-time, in-office position working Monday through Friday from 9:00 AM to 5:00 PM.

About Panda Exteriors

Panda Exteriors is one of the fastest-growing exterior restoration contractors in the region. We leverage technology, operational excellence, and a people-first culture to deliver exceptional service to our customers while creating meaningful career opportunities for our team.

Our core values — We do what we say, Growth in all ways, Find a way, and We are the Bear — guide everything we do. We grow fast, which means the work is real and the processes are still being built. We believe that taking care of our customers starts with hiring great people who care about doing things the right way.

What You’ll Do

Payroll Administration

• Process accurate and timely biweekly payroll for employees across multiple pay structures, including hourly, salaried, commissions, bonuses, and incentive compensation.
• Administer subcontractor compensation by reviewing invoices and supporting documentation to ensure payments align with executed agreements, approved work orders, completion documentation, and company policies.
• Review and validate payroll changes including new hires, terminations, promotions, compensation adjustments, commissions, bonuses, and incentive programs.
• Audit payroll data for accuracy prior to processing and research discrepancies as needed.
• Process payroll adjustments, off-cycle payments, final pay, deductions, and reimbursements.
• Respond to employee payroll questions and resolve payroll issues professionally and confidentially.
• Maintain payroll records, supporting documentation, and audit trails in accordance with company policy and applicable laws.

Payroll Compliance

• Administer wage garnishments, child support orders, tax levies, and other court-ordered payroll deductions.
• Manage state withholding notices, unemployment (SUI) rate notices, and payroll-related agency correspondence.
• Coordinate year-end payroll activities, including W-2 administration and payroll reconciliation support.
• Support 1099 administration for subcontractors and independent contractors.
• Ensure compliance with federal, state, and local payroll laws and regulations — and speak up early when a proposed shortcut would put us out of compliance.

Operational Compliance

• Coordinate workers’ compensation audits and maintain accurate payroll classifications.
• Manage Certificates of Insurance (COIs) for subcontractors and vendors, ensuring required coverage remains current.
• Maintain contractor licenses, business licenses, and renewal requirements across multiple states.
• Support insurance audits by preparing payroll and compliance documentation.
• Maintain organized payroll and compliance records to support audits and regulatory reporting.

Process Improvement

• Turn undocumented, tribal-knowledge processes into written procedures that survive turnover and scale with growth.
• Identify opportunities to improve payroll accuracy, documentation, compliance, and operational efficiency.
• Develop and maintain payroll procedures and internal controls.
• Partner with Human Resources, Finance, Operations, and leadership to solve problems, improve processes, and maintain compliance.

Requirements

Qualifications

• 3–5+ years of payroll administration experience required.
• Experience processing complex, multi-state payroll with variable compensation structures, including commissions, bonuses, and incentive pay.
• Experience in a high-growth, fast-changing environment where processes were still being built — not solely in a large, mature company with established systems.
• Demonstrated ability to make sound decisions with incomplete information and document the reasoning behind them.
• Experience reviewing contracts, invoices, and supporting documentation is highly preferred.
• Strong analytical skills with the ability to identify discrepancies and independently research solutions.
• Advanced attention to detail and exceptional organizational skills.
• Strong Excel proficiency, including working with large datasets and formulas.
• Experience with Paylocity or a comparable payroll/HRIS platform preferred.
• Experience supporting audits, regulatory compliance, and payroll reporting.
• Ability to manage sensitive and confidential information with discretion.

Why Panda?

At Panda Exteriors, you’ll do more than process payroll — you’ll play a critical role in protecting the integrity of our business. You’ll work with a collaborative leadership team, have real ownership over your responsibilities, and get the rare chance to build the payroll function rather than inherit someone else’s. What you create here will outlast you.

Benefits & Perks

• Competitive compensation
• Medical, dental, and vision insurance
• Employer-paid life insurance
• 401(k)
• Paid time off and company-paid holidays
• Monday–Friday, 9:00 AM–5:00 PM schedule
• Opportunities for professional growth
• Collaborative, team-oriented culture
• The opportunity to make a real impact in a growing organization where your ideas and contributions are valued

If you’re someone who enjoys solving problems, values accuracy, and can bring order to ambiguity, we’d love to hear from you.