Enjoy a career, packaged with care, whilst helping protect food, people and the planet
We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.
You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.
We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.
We’re currently looking for a Payroll Associate at our Huhtamaki Plant in Waterville, Maine. We are looking for a detailed-oriented and dependable person who will be responsible for supporting the accurate and timely processing of payroll while providing excellent service to employees.
What you’ll be doing
Process weekly payroll accurately and on time. Provide day-to-day support to employees and managers on a wide range of payroll-related matters.
Job Summary:
Prepare weekly time and attendance data for hourly employees and submit it to the third-party payroll provider. Ensure payroll practices comply with the union contract and company policies. Maintain accurate attendance and timecard records. Complete accounting tasks needed to transfer payroll data to the general ledger for operational reporting. Supports company audits as needed.
Essential Functions: (But not limited to)
1. Processes payroll records weekly for all hourly employees, including W-4 information. Maintains calendar indicating scheduled pay increases. Process deductions related to employee benefits. Educate employees about direct deposit and paperless options.
2. Support Managers/Supervisors by reviewing weekly approved time to ensure compliance with union contracts. Works closely with supervisors to resolve discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
3. Enters hours and special pay or deductions on weekly payroll worksheets. Totals and balances worksheets against departmental information submitted by supervisors.
4. Makes any required changes to employee information such as change of address, withholding, or regular deductions. Support corporate and hourly employees for the processing of child support deductions, garnishments and requests for checks to appropriate recipients of these funds.
5. Arranges for special checks, such as advance vacation pay and other awards. Prepares manual payroll pay cards as required in case of payroll errors or terminations.
6. Captures and recoups deductions as needed when an employee experiences a leave of absence. Helps administer the STD/FMLA claims, payments and absences.
7. Research and processes grievances as needed
8. Tracks vacation time earned, calculates hourly rates used for vacation payments; and maintains holiday schedule and tracks banked activity.
Additional Duties and responsibilities:
1. Posts journal entries, reconcile balance sheet accounts, analyzes payroll data, and fulfills audit requests in support of the financial statements.
2. Supports the Human Resource and Senior Management teams as needed.
Physical Requirements:
• Visual acuity (corrected) to read directions and prints and to inspect machined parts, product to ensure parts meet specifications.
• Manual dexterity is sufficient to operate machinery for precision work.
• Physical ability to do work requires frequent stooping, standing, squatting, bending, crawling, twisting, pushing, pulling, reaching and lifting of 50 pounds.
• Other duties as assigned
• Values: Care, Dare and Deliver
Qualifications
• HS Diploma or equivalent required
• 3-5 years payroll experience
• 1-2 years administrative experience
• Experience with WFM and UKG preferred
• Ability to interface with all levels of employees essential.
• Intermediate to advanced knowledge of Microsoft (i.e. Excel, Word, PowerPoint, etc.)
Additional Qualifications preferred:
• Possess a high level of organizational skills and be detail-minded.
• Must have clear and effective communication skills, both verbally and written, with all levels within the organization (internal and external).
• Must possess good interpersonal skills with all levels within the organization (internal and external).
• The ability to maintain a high level of confidentiality on a consistent basis is required.
• Ability to convey a positive and professional image at all times to internal and external customers.
• Must have good time-management skills.
• Requires lifting/carrying up to 10 lbs. on a regular basis and occasionally up to 50 lbs.
What we offer in return:
Our products are only as good as the people we hire, so we make sure to hire the best and treat them accordingly. Huhtamaki offers a comprehensive traditional benefits package including medical insurance as well as dental, vision, life insurance, disability insurance, 401K, and a pension. We also proudly offer a slate of more nontraditional perks – opportunities like online learning and development courses, tuition reimbursement, employee referral bonus program, wellness program, onsite medical staff, monthly employee plate store benefits, monthly onsite boot truck, and various mentorship programs – that encourage our associates to grow personally as they develop professionally. You’ll also enjoy Paid Time Off and holiday pay because we believe a work-life balance is more than just a buzzword – it’s part of our culture.
Trace your own Path! Join us to shape the future together!
Go ahead, apply today!
If this sounds like a good fit, then we’d love to hear from you. Once we review applications, we’ll then be reaching out to applicants to schedule interviews.
Join us. Help protect food, people and the planet. Enjoy a career, packaged with care. EOE/Veterans/Disabled
Join us. Help protect food, people and the planet.
Skills Required
- High school diploma or equivalent
- 3-5 years of payroll experience
- 1-2 years of administrative experience
- Ability to interface with all levels of employees
- Intermediate to advanced knowledge of Microsoft Excel, Word, and PowerPoint
- Experience with WFM and UKG
- Strong organizational and detail-oriented skills
- Clear and effective verbal and written communication skills
- Strong interpersonal skills
- Ability to maintain confidentiality
- Professional image when interacting with internal and external customers
- Good time-management skills
- Ability to lift or carry up to 50 pounds occasionally
Huhtamaki Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Huhtamaki and has not been reviewed or approved by Huhtamaki.
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Healthcare Strength — Health coverage is described as comprehensive with dental and vision options, and employer contributions toward premiums are portrayed as generous. Feedback suggests this breadth makes the overall package feel competitive for many roles.
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Retirement Support — Retirement programs include a 401(k) with pre‑tax and Roth options, with certain groups also having access to a pension and even deferred compensation. Feedback suggests these features stand out positively in a manufacturing context.
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Leave & Time Off Breadth — Paid time off, paid holidays, and generous parental leave are emphasized alongside meaningful PTO accruals. Feedback suggests this leave structure strengthens perceived total rewards even where base pay is viewed as only fair.
Huhtamaki Insights
What We Do
Huhtamaki is a key global provider of sustainable packaging solutions for consumers around the world, enabling wellbeing and convenience. Our innovative products protect on-the-go and on-the-shelf food and beverages, ensuring hygiene and safety, and help prevent food waste. We embed sustainability in everything we do. We are committed to achieving carbon neutral production and designing all our products to be recyclable, compostable or reusable by 2030. We are a participant in the UN Global Compact and EcoVadis has awarded Huhtamaki with the Gold medal for performance in sustainability. To play our part in managing climate change, we have set science-based targets that have been approved and validated by the Science Based Targets initiative. With 100 years of history and a strong Nordic heritage we operate in 37 countries and 103 operating locations around the world. Our values Care Dare Deliver guide our decisions and help our team of around 18 000 employees make a difference where it matters. Our 2023 net sales totaled EUR 4.2 billion. Huhtamaki Group is headquartered in Espoo, Finland and our parent company, Huhtamäki Oyj, is listed on Nasdaq Helsinki Ltd. Find out more about how we are protecting food, people and the planet on www.huhtamaki.com
