Payroll and HR Administrator

Company Description

Metroland Media is a dynamic Media Company delivering vital business and community information to millions of readers across Ontario each week. With a healthy product offering in-print, online, trade shows and distribution networks, no target is unreachable. We are Ontario's largest and most successful community news and information source, provides local news and multi-media marketing solutions in Canada's heartland.

Metroland's diverse array of online products are visited by over 4 million unique visitors each month and print products are in the hands of more than 4.5 million customers a week. We are continuously bringing new and acquired online products to market to provide our customers with a one-stop, comprehensive marketing solution. To connect with us, visit www.metroland.com

Our Commitment to Diversity
We strive to be a leader in building and cultivating an employee community framed around fairness, support and opportunity. We believe that what makes us different, makes a difference. And as a team, the diversity of our backgrounds, interests and experiences is what enriches our work, and our workplaces. We welcome all, and we strive for an inclusive culture that allows individual growth and shared success.

Job Description

We are looking for a Payroll and HR Administrator to join the People and Culture team. This is an exciting role, as we are looking for someone who has a passion and experience with payroll but also wants to continue their growth and development by supporting various HR activities. The successful incumbent will work with well-seasoned payroll and HR professionals and have exposure to all facets of the employee life cycle. Ideally the role is a hybrid opportunity with a downtown office location, but remote options are available.

Payroll 

• Processes bi-weekly & monthly divisional payrolls inclusive of entering payroll data into the payroll system, run payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period
• Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from payroll system
• Process all applicable payroll requirements as defined by the change to the employee such as: new hires, rate change retro, top-up, pay adjustments, termination pay
• Review and correct errors resulting from hours upload to Payroll system
• Issue ROEs after pay period closed or as needed
• Support payroll tax remittances
• Year-end process including processing T4s, T4As, T2200s, EHT annual return, WSIB annual reconciliation, WorkSafe BC, WBC AB
• Check payroll related emails, verify the information and process accordingly
• Ensure accuracy of data provided, and following up with business units where necessary
• Respond to day-to-day general inquiries, build relationships with employees, managers, and external vendors
• Continually seek opportunities for process improvements
• Maintain detailed records and documentation for audit purposes

Human Resources 

• Provide exceptional customer service and support to HR team, employees, and managers
• Collaborate with HR managers to streamline recruitment by creating and posting job opportunities on various platforms, assisting with resume reviews and candidate selection, attending interviews as required, updating, and tracking new hires in the ATS, and conducting reference checks as necessary
• Manage onboarding for new hires by creating and sending employment agreements and new hire packages, and processing within HRIS including benefit and pension enrollments
• Complete employee offboarding processing, including sending IT User access forms, scheduling equipment retrieval, and facilitating exit Interviews
• Open short term and/or long-term medical claims with third party provided, and coordinate the claims with HR Managers and Managers
• Manage unionized anniversary increases process by identifying employees, completing, and sending letter confirmation and processing through HRIS
• Follow up on upcoming expiring work permits or temporary contracts, process any contract extension or updates to employment terms
• Support benefit administration with HR Support team
• Maintain accurate HR records and reports, including employee files
• As assigned, support development of new or improved HR programs and specific projects
• Perform additional duties as assigned

Qualifications

• Post-Secondary diploma or degree in a related field combined with a CPA designation or working towards the designation of PCP.
• Minimum of 5 years of processing payroll
• Experience in HR administration considered an asset
• Strong knowledge of payroll legislation and best practices.
• Proficiency with payroll/HRIS/Time and Attendance systems and Microsoft Office suite
• Lawson software knowledge is an asset.
• Proven ability to maintain confidentiality and handle sensitive information with the utmost discretion.
• High level of accuracy and attention to detail is essential with strong attention to detail.
• Problem solving, investigation and analyzing abilities.
• Effective communication and interpersonal skills to build collaboration with diverse stakeholders.
• Strong organizational and time management skills to handle multiple tasks concurrently as well as the ability to effectively prioritize to meet deadlines
• Ability to work independently as well as part of a team to foster a collaborative work environment.

Salary: $60,000 - $75,000

Work Model: This is a hybrid role with the corporate office located at 8 Spadina Ave, Toronto, ON.

Additional Information

AODA
We are committed to providing an inclusive and barrier-free recruitment process ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with Accessibility for Ontarians with Disabilities Act and Ontario Human Rights Code we will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the hiring manager upon scheduling the interview of your requirements.