Payroll Administrator

KEY RESPONSIBILITIES

• Own end-to-end payroll processing for all entities, including validating data inputs, performing pre- and post-payroll audits, and submitting payrolls through Rippling (or equivalent system).
• Review timekeeping, compensation, and deduction data received from HR and/or Operations for accuracy, completeness, and correct coding prior to payroll submission.
• Process adjustments for new hires, terminations, bonuses, commissions, and other off-cycle payments as needed.
• Ensure payroll taxes, withholdings, and deductions are processed correctly and in compliance with federal, state, and local regulations.
• Maintain accurate and complete payroll records to ensure audit readiness and compliance with SOX and internal control standards.
• Prepare and reconcile payroll-related reports and supporting documentation for Accounting, HR, and external auditors.
• Partner with the Accounting Manager to review payroll results, validate journal entry support, and assist with month-end and quarter-end close activities.
• Collaborate with HR to ensure proper configuration of pay codes, benefits, and deductions and alignment with financial reporting requirements.
• Support the preparation of payroll-related accruals, variance analyses, and management reporting.
• Serve as the Finance liaison for payroll audits, system updates, and cross-departmental initiatives.
• Identify and implement process improvements to enhance efficiency, accuracy, and internal controls over payroll processing.
• Respond promptly and professionally to employee and management inquiries related to payroll.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years of payroll and payroll administration experience; hands-on payroll processing required.
• Strong understanding of payroll regulations, compliance requirements, and payroll accounting principles.
• Experience with Rippling, ADP, or similar payroll system required.
• Demonstrated ability to manage data accuracy, analyze variances, and resolve discrepancies.
• Excellent attention to detail, organization, and time management.
• Strong Excel skills, including data analysis and reconciliation functions.
• Effective communication and interpersonal skills; able to partner effectively with HR, Accounting, and other stakeholders.
• Public company and SOX experience preferred.
• Self-starter with a continuous improvement mindset—takes ownership, anticipates issues, and drives solutions.
• Must be available to work onsite at least 3 days per week in our New York City-area office.