Payroll & Expense Administrator

We’re looking for a detail-oriented and analytical Payroll and Expense Administrator to join our team. In this role, you’ll help ensure accurate and timely payroll for employees while also overseeing the review, processing, and reconciliation of employee expense submissions. You’ll work closely with payroll data, using strong Excel skills to analyze trends, support reporting, and identify opportunities to improve processes.

This role is ideal for someone who thrives in a fast-paced, evolving environment and enjoys solving problems. The Payroll and Expense Administrator will play an important role in strengthening internal controls, documenting best practices, and helping build scalable processes that support a growing organization. Flexibility, critical thinking, and a proactive mindset will be key to success in this position.

Responsibilities

• Process bi-weekly U.S. payroll, ensuring employees are paid accurately and on time.
• Review and validate payroll data such as hours worked, deductions, and tax withholdings.
• Investigate and resolve payroll discrepancies, partnering with employees, managers, and internal teams as needed.
• Maintain and update payroll records, including processing new hires, terminations, and employee changes.
• Support off-cycle payrolls, bonuses, and other special payroll requests when needed.
• Assist with payroll compliance activities, including payroll tax reporting, audits, and year-end processes such as W-2 preparation and reconciliations.
• Reconcile payroll reports and support accurate general ledger entries, including monthly benefit-related uploads.
• Use Excel tools (such as pivot tables, formulas, and lookups) to analyze payroll data and identify trends or opportunities for improvement.
• Partner with HR and Finance to ensure payroll accuracy, compliance, and efficient processes.
• Support the company’s travel and expense program by reviewing employee expenses, reconciling statements, and preparing reporting.
• Help document payroll and expense processes and contribute to improving workflows as the organization grows.
• Assist with general administrative tasks such as maintaining records, preparing reports, and supporting day-to-day team operations.

We’re looking for someone with a Bachelor’s degree in Business, Accounting, or a related field and 2–3+ years of recent payroll experience, including multistate processing, reconciliation, and reporting. The ideal candidate has hands-on experience with ADP (experience with ADP Workforce Manager Time is a plus) and is highly detail-oriented, organized, and able to manage competing priorities effectively. Strong communication and interpersonal skills are essential, along with solid critical thinking abilities and proficiency in MS Excel and Google Workspace. This person should also feel comfortable creating presentations and training materials and leading sessions to educate employees and managers on payroll and expense processes.