Payroll Administrator

Position Summary

The Payroll Administrator position is responsible for the accurate and timely processing of employee wages, taxes and benefits, while ensuring compliance with government regulations and internal policies. The position works under the direction of the Director of Total Rewards and is responsible for executing payroll operations independently aligned within the Chord values. This position is located in downtown Houston, TX. Hybrid work schedule is an option for remote work on Mondays and Fridays. Level and salary commensurate with experience.

Essential Job Functions

• Execute the day-to-day operations of the payroll department, including the preparation and submission of bi-weekly and off-cycle payrolls for US, multi-state jurisdictions
• Collaborate with HR and other departments to ensure accurate employee data updates, such as new hires, terminations, salary changes, and other master data changes are reflected in the payroll systems in accordance with company policies
• Review and verify all payroll inputs, including timesheets, salary adjustments, benefits deductions and all data fed into Workday to ensure accuracy and compliance with company policies before payroll processing
• Ensure payroll is processed timely and accurately in accordance with federal, state and local regulations
• Support Workday payroll module, including data entry, updating of employee information, and maintenance of electronic time tracking records
• Act as a liaison between internal stakeholders including, but not limited to: HR, Legal, Finance/Accounting (treasury), AP, Compensation and Benefits ensuring the reporting, accuracy, timeliness and compliance of all transactions
• Monitor and lead third-party payroll vendors, communicate on all tax regulation updates ensuring Workday is current and third-party authoritative agency notices have been handled completely. Reconcile monthly payroll tax filings with payroll registers, agency submissions and company bank account statements
• Ensure compliance with payroll-related regulations regarding wage garnishments, taxes and other deductions
• Ensure payroll compliance with SOX controls and maintain support for all payroll entries
• Critically review vendor invoices for all charges and see improvements in processes to eliminate unnecessary payroll runs or correction/amendment requests. Manage vendor contracts
• Ensure employee benefit payroll deductions, in collaboration with Benefits Administrator, meet  federal, state and local regulations
• Administer, in collaboration with Benefits Administrator and third-party vendor, ongoing LOA/FMLA/STD/ADA requests, including state programs where applicable
• Serve as the point of contact for employee payroll inquiries and support
• Performs other duties as assigned

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Minimum Qualifications

• High school diploma or equivalent
• 4-7 years of payroll processing experience
• Strong knowledge of payroll principles, practices, and laws, including federal, state, and local regulations
• Familiarity with applicable federal and state laws, such as ERISA, COBRA, HIPAA, and ACA, pertaining to employee benefits
• Proficiency with payroll software and Microsoft Office applications
• Excellent analytical, organizational, and problem-solving abilities
• Ability to think critically and develop creative solutions to complex problems
• Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company
• Ability to meet deadlines
• Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• CPP or PCP certification
• Prior experience with Workday
• Excellent interpersonal, communication and organizational skills

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.