Payroll Administrator

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JOB TITLE:  Payroll Administrator

REPORTS TO:  Manager, Payroll & Accounting

LOCATION: Plano, TX or Remote

SUMMARY:       

The Payroll Administrator is responsible for ensuring accurate and timely preparation, processing, and distribution of payroll. This role requires a high level of accuracy, confidentiality, and knowledge of payroll systems, tax regulations, and compliance requirements. The Payroll Administrator reports directly to the Manager, Payroll & Accounting and works closely with People & Culture, Accounting, and management to resolve payroll issues and support employee inquiries.

 
DUTIES AND RESPONSIBILITIES:

• Process payrolls for all employees (Hourly & Salary) in accordance with company policies and Federal, State, and Local regulations.
• Review and verify timecards, attendance records, and other relevant data.
• Maintain accurate employee payroll records including new hires, terminations, changes in pay rates, benefits, and deductions.
• Ensure compliance with tax regulations and company policies.
• Submit and monitor payroll-related reports, including tax filings, garnishments, and benefits deductions.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Collaborate with People & Culture and Finance to support audits and reporting requirements.
• Stay updated on payroll laws, regulations, and best practices.
• Experience with multi-state payroll processing preferred.
• Knowledge of benefits administration and HRIS systems preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

QUALIFICATIONS:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience in payroll processing or a similar role.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Aligned Data Centers is an equal opportunity employer that embraces diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. Equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.  All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.