About Bill Wilson Center:
Bill Wilson Center provides services to children, youth, young adults, and families in Santa Clara County. Additionally, we reach clients through our street outreach and crisis line programs. Bill Wilson Center programs focus on housing, mental health care, supportive services, and advocacy. Bill Wilson Center is committed to working with the community to ensure that every youth has access to the range of services needed to grow to be healthy and self-sufficient adults. A key component of Bill Wilson Center's philosophy encompasses a strength-based approach to improving the lives of the youth and young families in our communities. Bill Wilson Center has been providing services to runaway and homeless youth since 1973. Join us and become a difference maker at Bill Wilson Center!
Job Summary:
The Payroll Accountant will be responsible for the bi-weekly payroll processing for approximately 220 employees. This includes direct deposits, garnishments, benefits, 401(k) loan and deductions, and other deductions. The Accountant will prepare and post month end payroll accounting entries, perform account reconciliation and analysis, support payroll tax filings (941, DE9/9C, W-2, ACA etc), annual workers comp audit and 5500 audit.
Essential Duties and Responsibilities:
- Process bi-weekly payroll via Paycom. Review employee timesheets to verify timekeeping records, wages, PTO accruals and resolve discrepancies
- Prepare final paychecks in accordance with state labor code
- Ensure timely and accurate retirement loan repayments and garnishments
- Prepare monthly payroll journals and year end accruals and upload to Sage Intacct
- Perform quarter end reconciliation on all payroll liability and advance accounts
- Support payroll tax filings and annual audits
- Work with HR to perform quarterly timesheet audit
- Ensures proper record retention and maintenance of payroll records
- Work with Paycom team to improve system processes and user experience
- Provide staff timesheet training at New Hire Orientation
- Ad hoc duties as assigned
Education and Experience:
- Bachelor's Degree in Finance or Accounting or related field
- At least 5 years of hands-on payroll experience in an exempt and non-exempt workforce
- Strong working knowledge of payroll accounting is required
- Paycom administrator experience is a huge plus
- Strong knowledge of California labor law is required (meal & rest breaks, overtime, sick leave, exempt & non exempt)
- Previous experience working in a nonprofit or government agency is preferred but not required
- Experience with Sage Intacct is a plus
Required Skills/Abilities:
- Ability to exercise discretion, maintain confidentiality and behave professionally at all times.
- High attention to detail and comfort handling large amounts of data.
- Excellent communication skills while interacting within all levels of the organization.
- Collaborates with culturally diverse teams with ease.
- Ability to learn quickly and adapt to changing priorities.
- Ability to balance assignments under pressure and tight deadlines.
- Ability to work effectively both independently and as part of a team.
Physical Demands:
- Ability to lift and/or move up to 25 pounds.
- Ability to sit or stand for extended periods. Use of hands to finger, handle or feel and reach with arms.
- Ability to bend, reach, kneel, crouch or crawl when interacting with equipment.
Work Environment:
- Most duties will be performed in an administrative setting. This position works on site.
Salary Range:
$80,000-$90,000
EEO:
Bill Wilson Center is an Equal Opportunity/Affirmative Action Employer
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.
Skills Required
- Bachelor's degree in Finance, Accounting, or a related field
- At least 5 years of hands-on payroll experience with exempt and non-exempt employees
- Strong working knowledge of payroll accounting
- Paycom administrator experience
- Strong knowledge of California labor law, including meal and rest breaks, overtime, sick leave, and exempt/non-exempt classifications
- Previous experience working in a nonprofit or government agency
- Experience with Sage Intacct
- Ability to maintain confidentiality and exercise discretion
- High attention to detail and ability to handle large amounts of data
- Excellent communication and collaboration skills
- Ability to work independently, adapt to changing priorities, and meet tight deadlines
- Ability to lift and/or move up to 25 pounds
What We Do
Bill Wilson Center is a 501(c)(3) community-based nonprofit serving more than 5,000 children, youth, young adults and families in Santa Clara County, with additional reach through street outreach and crisis-line programs. Its work focuses on housing, mental health care, supportive services and advocacy, aiming to help youth and families become healthy and self-sufficient while addressing homelessness and helping individuals build self-confidence and personal assets.
