Part-Time Receptionist

We are looking for a highly organized and friendly Part-Time Receptionist to join our Administration Team at our Rosemont HQ office. As the first point of contact for visitors and clients, this role is critical in creating a positive first impression and representing IMO Health with professionalism and warmth. The position is for three days a week, from Tuesday to Thursday. 

WHAT YOU’LL DO:

• First Impressions: Greet and welcome visitors, ensuring they have a positive experience and directing them to the appropriate person or department. 
• Phone and Email Management: Answer, screen, and forward incoming calls and emails, providing accurate information as needed. 
• Visitor Coordination:Maintain visitor logs, issue visitor badges, and ensure compliance with security protocols. 
• Administrative Support: Assist with various administrative tasks such asordering and managing office supplies,snacks and beverages, along with inventory management and vendor requests. AssistExecutive Assistants with other light administrative tasks as needed.
• Mail and Package Handling: Receive, sort, and distribute mail and packages; manage outgoing mail and courier services. 
• Office Maintenance: Ensure the reception area and all conference rooms are tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, brochures).
• Customer Service: Provide excellent customer service to both external and internal clients, addressing inquiries and resolving issues efficiently. 
• Data Entry and Record Keeping: Perform data entry tasks, maintainingaccurate records and databases as needed.
• Event Coordination: Assist in organizing company events, meetings, and catering arrangement to include receiving, set up and clean up for breakfast, lunches etc. 

WHAT YOU’LL NEED:

• High school diploma or equivalent required; associate's degree or higher preferred. 
• Proven work experience as a receptionist, front desk representative, or in a similar role. 
• Strong verbal and written communication skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 
• Excellent organizational and multitasking abilities. 
• Ability to work independently and as part of a team. 
• Friendly, professional demeanor with a focus on customer service. 
• Familiarity with office equipment (e.g., printers, fax machines). 
• Ability to handle sensitive information with confidentiality. 
• Flexibility to assist with additional tasks and projects as needed. 

WORKING CONDITIONS:

• Environment: Office setting. 
• Schedule: Part-time, Tuesday to Thursday, 8:30 AM – 5:00 PM. 
• Physical Demands: Ability to sit, stand, and walk for extended periods; occasional lifting of office supplies up to 20 pounds. 
• Salary: Competitive hourly wage based on experience.