Paralegal

Summary        

The Paralegal will assist up to four attorneys with  real estate transactions and closings, and other organizational and administrative duties.

Essential Job Functions      

• Transaction & Closing Support
  • Coordinate all aspects of commercial real estate and finance transactions from inception through closing
  • Prepare and organize closing checklists, timelines, and deal documentation
  • Manage execution and distribution of closing documents; oversee post-closing processes and deliverables
• Document Drafting & Review
  • Draft and revise loan documents, closing statements, settlement statements, and ancillary real estate documentation
  • Prepare UCC filings (UCC-1, UCC-3), title objection letters, and lender-side due diligence summaries
  • Assist with preparation of loan modifications, extensions, and refinancing documentation
• Due Diligence
  • Review title commitments, surveys (ALTA/NSPS), zoning reports, and environmental reports
  • Coordinate title and survey review with attorneys; track and resolve title objections
  • Manage corporate documentation and entity due diligence (good standings, organizational documents)
• Lender Representation Support
  • Work closely with lender clients, title companies, and outside counsel to facilitate smooth closings
  • Handle communication across multiple parties, ensuring deadlines and requirements are met
  • Track funding requirements and assist with closing fund flows (where applicable)
• Post-Closing & File Management
  • Assemble and distribute closing binders (physical and electronic)
  • Ensure proper recording of documents and track receipt of recorded instruments
  • Maintain organized electronic files within document management systems (iManage/NetDocuments)
• Billing & Timekeeping
• Track billable time in accordance with firm expectations
• Assist attorneys with matter organization to maximize efficiency and billing accuracy

Necessary Knowledge, Skills and Abilities          

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving. Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Educational and Expereince Requirements

• High School diploma
• Paralegal associates degree or other relevant certification preferred

Work Environment and Physical Demands          

• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.