Paralegal

Position Summary

The Paralegal shall support mergers and acquisitions, corporate contracting and other ownership-change transactions, working with internal stakeholders and internal counsel throughout each deal lifecycle, including integration. In addition, Paralegal will assist and coordinate with the ArtesRx corporate Compliance Team and manage general corporate recordkeeping, document productions, litigation support and audit responses, upon request. This role establishes and maintains an effective digital, searchable document management channel for all of the corporate entities within the ArtesRx family of companies, which shall include, but not be limited to, M&A activities, change-of-ownership documentation, payor credentialing and contracting and participates in deal meetings to understand transaction requirements and assume responsibility for assigned workstreams at closing and through post closing operational follow-up.

Primary Responsibilities

• Establish and maintain a centralized, secure document management channel for transaction and all corporate activity, including consistent folder structures, naming conventions, version control, access permissions, and document retention practices in accordance with company requirements.

• Organize due diligence materials, maintain document request lists and transaction checklists, and coordinate outstanding items with internal teams and outside counsel.

• Prepare and coordinate change-of-ownership notices, forms, applications, consents, and supporting materials under attorney supervision. Track required signatures, submissions, deadlines, and confirmations of receipt or approval, as applicable.

• Attend deal meetings and observe transaction activity to develop an understanding of deal structure, key obligations, timelines, and closing requirements. Maintain action-item and deliverable trackers.

• Assist with organizing entity records, resolutions, consents, and related transaction documentation under attorney direction.

• Assist counsel with document collection, organization, and preservation for disputes or litigation-related matters.

• Safeguard sensitive transaction information and ensure documents are complete, accurate, and readily retrievable. Escalate legal questions and issues to counsel.

• Drafting of correspondence, Policies and Procedures and other documents, as requested.

• Perform other related duties as assigned.

Key Skills

• Working knowledge of the M&A transaction lifecycle, including due diligence, transaction documentation, closing, and post-closing requirements.

• Experience organizing legal documents and managing digital and hard copy document repositories, transaction files, or virtual data rooms.

• Ability to prepare forms, notices, and supporting legal documentation accurately under attorney supervision.

• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and competing priorities.

• Clear written and verbal communication skills and the ability to coordinate effectively with counsel and cross-functional teams.

• Proficiency with Microsoft Office and familiarity with document management and electronic signature tools.

• Sound judgment in handling confidential information and recognizing matters requiring attorney review.

Education/Experience Requirements

• High school diploma or equivalent required; Paralegal certificate or relevant education in legal studies or a related field.

• Minimum of three years working as a paralegal in a law firm or a health care organization. Experience as a paralegal in a law firm serving M&A clients and/or in a corporate legal environment supporting M&A transactions and/or health care matters, strongly preferred.

• Litigation experience, including document collection, preservation, or discovery support is a plus.