Our client, a non-banking financial service institution is looking for an experienced Personal Assistant who will be responsible for handling all administrative operations for the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit. The successful candidate will need extensive knowledge of the organisation, including the company's aims and objectives.
Job DescriptionThe P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit.
RESPONSIBILITIES
Administration
• Supporting the office of the Executive Director for all administrative needs.
• Maintaining an efficient filing and record retrieval system
• Screening telephone calls, enquires and requests and handling them when appropriate
• Keeping of diary of appointments, meetings etc.
• Dealing with emails, faxes and post
• Dealing with correspondence and writing letters and taking dictation and minutes.
• Organising and prioritising a large volume of incoming calls.
• Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel.
• Maintaining confidential and non-routine information
• Attending to routine administrative/secretarial errands
Meetings
• Organising and attending meetings, producing documents, briefing papers, reports and presentations
• Scheduling meetings and making travel arrangements.
Other duties assigned by the Executive Director
QualificationsMinimum Education: Bachelor’s Degree
Minimum Experience: 3 years work experience
Required Knowledge, Skills and Abilities:
• An understanding of confidentiality issues and the use of discretion
• Good Interpersonal skills
• Excellent written and communication skills
• Proficient in Microsoft suite
• General Administration/Organisational skills
Additional InformationOnly qualified candidates will be contacted.
Skills Required
- Bachelor's Degree
- 3 years work experience
- Excellent written and communication skills
- Proficient in Microsoft suite
- Good Interpersonal skills
What We Do
Fosad Consulting is an independent cross-industry HR and Engineering consulting firm. We partner with international and local companies seeking to accelerate the growth of their businesses by providing solutions that drive their businesses to succeed. Our solutions cater to multiple industries, including the oil and gas, financial services, telecommunications, transport, hospitality, healthcare and retail; and our projects are supported by professionals who have proven that they have what it takes to deliver against the odds to delight our clients. For over 20 years we have provided hands-on solutions to a number of global brands, hence we understand how they work, their expectations, as well as the need to constantly provide services that are top-notch and meet the required global standards. We are a leading provider of specialist Outsourcing solutions that extend to HR Services, Engineering, Expatriate Management protocols, Procurement, Learning & development interventions, Oil & Gas, and a host of services to some of the world’s most interesting brands. We are proud members of the Nigerian American Chamber of Commerce – a foremost organisation that seeks to bridge the gap between Nigerian businesses and their counterparts in the United States. We are also registered members of the Networking with the United States of America (NUSA) program; under the auspices of the US Commercial Service initiative in Nigeria. Part of our commitment to customer service means giving our clients honest, straightforward and, sometimes, even difficult advice. At Fosad we know you can’t afford to get it wrong and that’s why we do everything to make sure you get it right.
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