P4 - Project Manager

Hiring: Full-time Project Manager - Remote

🚀 About the Client 🚀

📦 Industry Leader in HVAC – Providing innovative, full-service HVAC solutions for new and existing investment properties in residential and commercial markets.
🌎 Multi-State Operations – Active in Arizona, Texas, Florida, and Georgia with a strong foothold in high-growth Build-to-Rent developments.
🛠️ Investor-Focused Services – Designed specifically for property investors and builders seeking reliability, efficiency, and long-term value.
🚀 Empowered Team Culture – Assertive leadership with a focus on growth, decision-making, and team-driven success.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Project Manager 📝

➡️ Project Oversight & Lifecycle Management

➡️ Documentation & Process Control

➡️ Purchase Order & Financial Tracking

➡️ Subcontractor & Vendor Coordination

➡️ Weekly Reporting

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring a Project Manager?
Our client is leveling up their operations—and they’re looking for a detail-obsessed HVAC Project Manager to lead the charge from behind the scenes. As they continue expanding across multiple states, they’re looking for someone who can bring order to the chaos—keeping subcontractors aligned, costs under control, and margins protected like a hawk. This isn’t just a coordination role; it’s about being the operational glue that holds every moving piece together, with a sharp eye for inefficiencies and a love for data-driven clarity.

If you love spreadsheets, problem-solving, and thrive on making chaos look effortless—this role was made for you. 🚀 

Qualifications:

• 🔧 5+ years of HVAC project management or mechanical contracting experience
• 🏗 Deep understanding of HVAC systems, construction sequencing, and subcontractor workflows
• 💻 Proficient in Microsoft Excel, cloud-based trackers, and document management tools
• 📄 Familiar with RFIs, submittals, and closeout documentation processes
• 🎯 Strong communication and leadership skills for guiding and aligning remote teams
• ⏱ Proven ability to juggle multiple projects and deliver under tight deadlines
• 🛠 Experience with Procore, BuildOps, or similar project management platforms is a big plus

Responsibilities of the Project Manager:

Your responsibilities include:

• Project Oversight & Lifecycle Management:
  • Manage 4–8 active HVAC construction projects concurrently, ranging from 6 to 20 months in duration
  • Oversee projects in sectors such as Build-to-Rent communities, retail storefronts, and single-family dwellings, including equipment changeouts and commercial HVAC installations
  • Lead remote jobsite inspections and video audits to verify progress and resolve field issues
  • Review mechanical blueprints, scope documents, and contracts to ensure accurate and compliant builds
  • Develop and manage project schedules, manpower planning, and phased execution plans

• Documentation & Process Control:
  • Submit and track RFIs (Requests for Information) and submittals; coordinate responses with design teams and stakeholders
  • Maintain up-to-date logs for change orders, submittals, and compliance documents, ensuring timely approvals and delivery
  • Organize and upload all required compliance documents prior to issuing purchase orders

• Purchase Order & Financial Tracking:
  • Cut, track, and reconcile purchase orders across labor, material, and subcontractor scopes
  • Monitor PO issuance, delivery timelines, and budget alignment
  • Reconcile invoices to ensure payouts match approved units, contract scope, and field documentation
  • Protect project margins by closely monitoring overconsumption of materials and labor
  • Assemble final closeout packages, including progress photos, warranty logs, punch lists, and scope completion reports

• Subcontractor & Vendor Coordination:
  • Serve as the communication liaison with General Contractors, vendors, and owners on a weekly basis
  • Coordinate with subcontractors and field leads to ensure daily progress, safety standards, and installation quality
  • Confirm project mobilization schedules and manage field logistics remotely
  • Maintain updated W9s, COIs, and subcontractor contracts for all active trades
    
• Weekly Reporting:
  • Track and ensure completion of key documents such as TAB reports, O&M manuals, and customer sign-offs
  • Submit weekly jobsite progress summaries highlighting material delays, vendor issues, and project status

• 🗓 Daily & Weekly Flow + KPI Expectations:
  • Daily Tasks:
    • Enter and track POs (via Excel and cloud-based systems)
    • Confirm material delivery dates with vendors
    • Upload compliance and contract documents
    • Maintain updated checklists for change orders, submittals, and completion folders
    • Assemble punch lists and monitor completion reports
    • Verify payouts and reconcile purchase order data
  • Weekly Operations Check-In:
    • Monday: Active PO status by project, missing compliance paperwork, punch list escalations
    • Wednesday: Inventory/material check, subcontractor progress or issues, forecast for project wrap dates
    • Friday: Final closeout submissions, weekly operations summary, vendor follow-ups, issue tracking
  • Key Performance Indicators (KPIs):
    • 📋 Completion reports submitted within 7 days of project finish – 100% compliance
    • 💵 PO/invoice alignment with completed work – 95%+ accuracy
    • 🔄 Change orders & submittals tracked in real-time – 100% accuracy
    • 📅 Weekly jobsite updates submitted – Every Friday by EOD
    • 🚨 Field or client issues identified & flagged – Minimum of 3 weekly
    • ✅ Compliance documents uploaded before PO issuance – 100% adherence
      

🏡 Want to Know More About the Client?
Our client is a powerhouse in the HVAC industry, proudly serving property investors and builders for over a decade with innovative climate control solutions. Headquartered in sunny Scottsdale, Arizona, they’ve expanded their footprint across Texas, Florida, and Georgia, becoming the go-to HVAC partner for Build-to-Rent communities and single-family investment properties. Their mission is simple yet powerful: to bring safety, efficiency, and innovation to every HVAC project while driving long-term value for clients. With a track record of excellence and reliability, they've earned their place as a trusted name in residential and commercial HVAC. 

Their tight-knit, fast-moving team thrives on trust, growth, and a leadership style that inspires bold decision-making—if you're ready to move with purpose, this is where the heat gets exciting! 🌟

Culture and Core Values:

At the heart of this company lies a high-performance team culture built on trust, personal growth, and clear, respectful communication. The leadership empowers individuals to make impactful decisions while celebrating wins loudly and handling challenges quietly and constructively. 

Here’s what matters most to them:

• Extreme Ownership – Step up, take the lead, and own every outcome.
• Act with Integrity – Do what’s right, even when no one’s watching.
• Service Delivery – Go above and beyond—every client, every time!
• Excellence in Everything We Do – No shortcuts, just standards that exceed expectations!

This is more than just a company—it’s a team that champions growth, leadership, and results with heart. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 💰 Annual performance bonus tied to KPIs—your wins will pay off
• 🚀 Clear growth path from Junior to Senior Project Manager
• 🧠 Get in early with a team using cutting-edge project tracking tools
• 📈 Be the margin protector—your attention to detail directly drives profits
• 🏆 Leadership that praises in public and supports in private
• 🤝 Join a team that thrives on trust, integrity, and real accountability
• 🔥 Fast-paced, high-growth culture where your impact matters
• 🛠 Extreme Ownership encouraged—run your projects like your own business

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist:

(Not your average Recruiting Firm…)
Started by Reef Colman just five years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health, Dental, and Mental Health insurance 👨‍⚕️(Varies per country)
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  

Specifics:
Time 

• Full-time; PST Timezone 7:00am to 4:00pm
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… 👀)
• Clean background
• Good camera
• Good microphone 
• Strong wifi

Tech Stack

• Excel 
• AI Software (bonus)
• Any CRM tool within the construction space (Highly preferred)
• Procore
• Vendor Cafe
• Site Capture
• Bluebeam
• Builders Trend 
• Salesforce

Compensation:

• • 🧩 Flexible Based on Experience: Compensation package is tailored to match your experience, skills, and impact potential
  • 📊 Boost Your Earnings: We’re open to increasing your rate by 5% over your most recent role for the right fit