The Role
Hands-on operations role supporting finance and administrative workflows: manage accounts payable/receivable, coordinate external service providers, produce recurring operational and financial reports, maintain trackers/dashboards, support onboarding, and handle general administrative and office tasks.
Summary Generated by Built In
Operations Associate
Company: USD.AI
Location: New York City, in-office
Employment Type: Full-time
Level: Associate — 1–3 years of experience
Reports to: Head of Operations
USD.AI provides AI infrastructure operators with strategic, non-dilutive financing facilities essential for their scale requirements. The protocol delivers non-recourse loans secured by GPU infrastructure and asset-level cashflows, offering capital providers exposure to liquid, transparent, and tradable credit products secured by income-producing compute assets. For more information, visit https://usd.ai/.
The Team
Our team draws experience from DRW, Deutsche Bank, Rockpoint, Nansen, Balancer, and other leading DeFi and TradFi institutions. We are Series A+ funded by Coinbase Ventures, Framework, Dragonfly, DCG, Nascent, Ethereal, and others. We are growing rapidly and have recently announced strategic partnerships with PayPal, Aravolta, and others.
We have no middle managers and move quickly from idea to execution. You will work directly with founders and senior team members on live deals.
The Role
This is a broad, hands-on operations role for someone early in their career who wants to be at the center of how a fast-moving company actually runs. Reporting to the Head of Operations, you will own the day-to-day “run the business” tasks that keep finance and operations moving — from paying vendors and chasing invoices to coordinating service providers, producing reports, and handling the administrative work that keeps everything organized. We are looking for someone reliable, organized, and eager to learn, who takes ownership of getting things done.
Responsibilities
- Support financial analysis of business performance and project management of company-wide initiatives
- Produce and maintain recurring operational and financial reporting; help build and update simple trackers and dashboards.
- Coordinate external service providers (registered agents, legal, banking and payment providers, SaaS vendors) — track deliverables, renewals, and deadlines so nothing slips.
- Support onboarding workflows for new vendors, partners, and team members, including collecting documentation and moving processes along.
- Own general administrative tasks: scheduling, correspondence, document management, and keeping internal systems tidy and up to date.
- Lead process improvement intitiatives across multiple internal functions
- Provide office and team support, and jump in on ad hoc projects as the business scales.
Requirements
- 1-3 years of experience in operations, finance operations, bookkeeping, administration, or a similar cross-functional support role.
- Strong organizational skills and attention to detail — you keep track of many moving pieces and rarely let things slip.
- Comfort with numbers and basic financial workflows (invoices, payments, reconciliations), and solid spreadsheet skills.
- A clear, proactive communicator who can deal professionally with external providers and internal stakeholders.
- Reliable and self-directed — comfortable managing multiple workstreams with minimal supervision in a fast-moving environment.
- Interest or experience in crypto, DeFi, fintech, or early-stage startups.
- Experience supporting multi-entity or multi-jurisdictional operations (Cayman, BVI, Panama, or similar), or being multi-lingual.
- Base salary: USD $60,000 - $80,000 depending on experience
- Long-term token incentive package.
- Unlimited PTO.
- Health & wellness reimbursements.
Skills Required
- 1-3 years of experience in operations, finance operations, bookkeeping, administration, or similar cross-functional support role
- Strong organizational skills and attention to detail
- Comfort with numbers and basic financial workflows (invoices, payments, reconciliations)
- Solid spreadsheet skills
- Clear, proactive communication with external providers and internal stakeholders
- Reliable and self-directed; able to manage multiple workstreams with minimal supervision
- Interest or experience in crypto, DeFi, fintech, or early-stage startups
- Experience supporting multi-entity or multi-jurisdictional operations, or multi-lingual ability
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The Company
What We Do
Permian Labs is a fintech company that builds blockchain-based financial infrastructure to support the growth of artificial intelligence systems. They facilitate capital markets for AI infrastructure assets, such as GPUs, by providing non-recourse loans secured by compute equipment and asset-level cashflows. Their protocol, USD.AI, bridges liquidity from digital assets to physical infrastructure, enabling operators to scale their AI compute capacity through tokenized collateral.
