The Procurement Specialist provides administrative and clerical support specifically related to procurement department activities. This position will be responsible for handling a range of procurement tasks, but primarily transactional procurement activities, such as processing of purchase requisitions, purchase orders, managing the vendor portal and vendor data, contract administration, reporting and compliance. The ideal candidate for this position should be highly organized, possess attention to detail and good record-keeping skills.

ROLE RESPONSIBILITIES

1. Responsible for all procurement work to ensure purchase requisitions processed:

• Accurately
• Per policy
• Efficiently

2. Prepares and processes purchase orders and maintains purchasing records.
3. Sets up new vendors in ERP system and manages vendor data
4. Produces and delivers reporting to monitor departmental performance, open tasks, supplier diversity reporting, contract management data, etc.
5. Train / coach requisitioners and vendors on the use of Oracle ERP tools
6. Troubleshooting / problem solving to reach resolution of issues
7. Maintains and monitors the team’s email inbox and addresses vendor or internal inquiries
8. Works to improve processes in their assigned function(s).

EDUCATION, TRAINING, AND PROFESSIONAL EXPERIENCE
• Minimum two years’ experience in an administrative purchasing or procurement role (Required)
• Proficient in Microsoft Excel, Word and Outlook (Required)
• Experience with a procurement ERP system (Required), preferably Oracle Procurement Cloud

PROFESSIONAL COMPETENCIES
• Strong data entry and computer processing skills
• Must be well organized with the ability to prioritize multiple, diverse projects and tasks to meet tight deadlines
• Adaptable and highly detail-oriented
• Effective communication skills including verbal and written
• Ability to manage time effectively, understand directions, and work independently in a fast-paced environment
• Interpersonal / stakeholder management skills
• Collaborative troubleshooting skills

WORK ENVIRONMENT
The majority of work responsibilities are performed in an open office setting, carrying out detailed work sitting at a desk/table and working on the computer. Travel may be required.