Who We Are

Named the top industry innovator in the Frost Radar™: Digital Intelligence Solutions, 2021, Ontic is the first protective intelligence software company to transform how Fortune 500 and emerging enterprises address physical threat management to protect employees, customers and assets. Ontic's SaaS-based platform collects and connects threat indicators to provide a comprehensive view of potential threats while surfacing critical knowledge so companies can assess and action more to maintain business continuity and reduce financial impact. Ontic provides strategic consulting, multidimensional services, education and thought leadership for safety and security professionals through its Center for Protective Intelligence and Center of Excellence, the latter of which also offers program development and training services in behavioral threat assessment, threat management, and violence prevention for major corporations, educational institutions and government agencies.

As Ontic employees, we put our mission first and value the trust bestowed upon us by our clients to help keep their people safe. We approach both our clients and each other with empathy while focusing on the execution of our strategy. And we have fun doing it.

Who You Are

As Ontic’s Office Manager you will oversee every aspect of the office space and focus on enabling employee productivity and overall experience. Competitive candidates must have a passion for supporting others, possess an innate sense of urgency, and care deeply about fostering an inclusive work environment where all employees can thrive.

Your Responsibilities

• Interface effectively with building management, driving issues to resolution
• Manage office ambience and cleanliness
• Oversee office budget and staff
• Source vendors, negotiate contracts, and process invoices
• Oversee inventory of supplies (food, cleaning, office supplies, swag)
• Research and plan team activities and events in partnership with other internal stakeholders as required (catered lunches, holiday parties, internal employee events)
• Manage elements of the employee onboarding experience
• Develop tools and playbooks to run the office smoothly
• Work collaboratively to create an inclusive, productive, and fun work environment
• Ad hoc HR support as needed (candidate scheduling and ATS stage management, admin tasks, etc)

What Makes You Qualified

• You have 2-3 years of experience in office management
• You are comfortable with all aspects of facilities management including understanding the basic systems, interfacing with building management, and directing maintenance staff
• You are fluent with various technologies and platforms (i.e. slack, spreadsheets, databases, etc.)
• You have a demonstrated ability to maintain your professionalism and composure in a fast-paced environment with competing and constantly changing needs
• You are obsessed with running a tight ship. Operational excellence and providing outstanding internal customer service are second nature to you
• You love working with people. You are collaborative, upbeat, and optimistic
• You are a problem solver with a can-do, roll-up-your-sleeves spirit
• You are exceptionally organized, detail-oriented, and self-directed
• You are a proactive and clear communicator

What Success in this Role Looks Like

Success in this role hinges on the ability to juggle multiple projects and priorities while also being able to address individual issues as they are raised in real-time.

Ontic Benefits & Perks

Competitive Salary

Medical, Vision & Dental Benefits

401k

Stock Options

HSA Contribution

Learning Stipend

Flexible PTO Policy

Monthly ME (Mental Escape) day for all employees

Generous Parental Leave policy

Home Office Stipend

Mobile Phone Reimbursement

Home Internet Reimbursement for Remote Employees

Anniversary & Milestone Celebrations

Ontic is an equal opportunity employer. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable law.