Amherst
Amherst is a financial services and technology company that helps investors invest in US real estate
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Leasing Operations Specialist - Leaseback at Amherst

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Open the door to your dream job and join #TeamMainStreet. With more than 22,000 homes in 30 markets, Main Street Renewal is one of the largest providers of single-family rental homes across the country. We understand that our employees are the invaluable drivers of our success. That's why we hire the most talented, passionate individuals who enjoy contributing to a growing, winning team. Here, you'll be a part of a fast-growing company dedicated to providing a best in class leasing and customer service experience to our residents.

Position Overview:

The Leasing Operations Specialist will primarily manage and execute the Leaseback Transaction Management Process. The Leasing Operations Specialist will also assist the Leasing Operations team as needed.

Essential Duties and Responsibilities:

Leasing Operations inbox – monitoring of the shared Leasing Operations inbox to ensure that all incoming communications are tagged appropriately and all communications for Leasebacks are addressed within assigned SLA’s

Leaseback Transaction Management Process - Requests

  • Draft and manage execution of Leasebacks which are over 29 days in length as requested by the Acquisition team using the JIRA ticketing system
  • Facilitate screening process for applicants and draft and manage execution of Leasebacks which are over 29 days in length for the team
  •  Manage extension requests for existing Leaseback residents which includes facilitating extension requests with Underwriting, communicating with the resident, drafting and managing execution of the extension contract, updating the system with new lease and move out dates, activation of resident portal links, and applying charges
  • Manage Leaseback tickets and queue in the JIRA ticketing system
  • Support for and collaboration with Acquisitions, Property Onboarding, Offmarket Contracts, Leaseback residents, MSR Move Outs, MSR Evictions, and MSR Construction to ensure that the Leaseback resident experience is positive for internal and external customers
  • Reporting as required for KPIs and SLA’s

Leaseback Transaction Management Process – Move Out Confirmation

  • Management of the Leaseback Vacate process with a daily audit of expired Leasebacks. Use the All Units report to identify all expiring Leasebacks and requesting confirmation of vacate date and forwarding address via email from leaseback residents. Updating the system with forwarding address, verifying accuracy of ledger and terms, and completing Move Out
  • Manage extension requests for Leaseback residents who cannot vacate which includes facilitating extension requests with Underwriting, communicating with the resident, drafting/ managing execution of the extension contract, updating the system with new lease and move out dates, activation of resident portal links, and applying charges.
  • Creating Occupancy Check work orders for non-responsive leaseback residents and sending a weekly Occ check work creation update to MSR Construction. Auditing of Occupancy Check Work Orders to ensure completion and results
  • Reporting as required for KPIs and SLA’s

Leaseback Transaction Management Process - Onboarding

  • Generate daily reports from PRISM and SalesForce systems to identify all newly boarded properties occupied with Leaseback residents within 2 days of settling
  • Review of closing documents to ensure criteria for onboarding
  • Create a resident page in Yardi for each new Leaseback resident, set occupancy status, contact information for all occupants, date terms, ledger charges, rent charges, and set Notice
  • Upload required documentation (Settlement Statement and Leaseback)
  • Distribute Welcome notice and activate resident portal and send activation link
  • Reporting as required for KPIs and SLAs

Additional Responsibilities for Leasing Operations as needed:

  • Lease Integrity Review (LIR) process: review of all leases within 24-48 business hours of move in to ensure that all Investor and MSR criteria has been met both in YARDI and on the lease packages and creation of Lease Documentation work orders for corrections
  • Lease Diligence for Investor reporting: monthly diligence request by Securitizations of a population of leases to be verified as correct and saved to specified Owner folders by SLA
  • Leasing Operations JIRA tickets for system adjustments as needed
  • Checkpoint Message Review process: a daily report to clear flagged checkpoint messages for applicants which involves both verbal and written communication to request documents and verify information

Supervision Received:

The Leasing Operations Specialist will be regularly supervised and will report to the HCV & Leasing Operations Director

Qualifications & Skills:

REQUIRED:

  • High School Graduate
  • Proficient in Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe
  • Ability to perform repetitive work in diligent manner
  • Detail oriented
  • Professional written and communication skills

PREFERRED:

  • Experience with Yardi preferred
  • Experience with Homeowner Association preferred

Working Conditions:

Physical Demands:

SEDENTARY - Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time.

Travel Requirements: NONE

Our full-time employee benefits include:

  • A competitive compensation package, annual bonus, 401k match
  • Flexible PTO including 7 paid holidays, 1 floating holiday, and 1 volunteer day
  • Employer-paid benefits (medical, dental, vision, health savings account)
  • Professional career development and reimbursement
  • Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leave
  • Backup childcare offered through Bright Horizons
  • Relaxed casual environment with virtual office events

Main Street Renewal is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information or veteran status, and encourage all applicants to apply.

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What are Amherst Perks + Benefits

Amherst Benefits Overview

Competitive salaries
Choice of Mac or Windows hardware
Flexible vacation days, paid holidays, and work from home options
Medical, Dental, Vision, LTD, Life, EAP, and 401K with matching benefits
Stellar colleagues with proven track records

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Amherst has established the Amherst People Council focused on Engage, Grow and Give to promote employee engagement such as Affinity Groups, Career Growth and Mentorship and Philanthropy events.
Daily sync
Open door policy
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Amherst provides unconscious bias training to all employees
Hiring Practices that Promote Diversity
We are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender identity, age or disabilities.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Life insurance is equal to 1 times an employee's annual salary
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Acme Co. provides employees with a 401(k) matching plan managed by [provider]. We match 4% of contributions up to $5,000 of an employee's annual gross pay.
Performance Bonus
Amherst has a discretionary annual bonus program based on performance.
Child Care & Parental Leave Benefits
Child Care Benefits
Amherst provides Backup child care assistance.
Generous Parental Leave
We provide up to 16 weeks of parental leave for the primary caretaker. Amherst also provides 4 weeks of leave for the secondary caretaker.
Flexible Work Schedule
Amherst provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Our remote work program includes work from home Full-time remote for specific positions, Work remotely on occasion as needed.
Family Medical Leave
Company sponsored family events
Amherst sponsors family oriented events Annually.
Vacation & Time Off Benefits
Generous PTO
Amherst employees receive between 20 and 30 days per year of paid time off based on years of service.
Paid Volunteer Time
Our employees receive 8 hours per year of paid volunteer time.
Paid Holidays
Perks & Discounts
Casual Dress
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Relocation Assistance
We offer relocation assistance depending on location and position.
Home Office Stipend for Remote Employees
Amherst provides a monthly stipend for remote employees.
Professional Development Benefits
Job Training & Conferences
Amherst offers employees professional development opportunities like Annual individual budget for training, Onsite training courses, The ability to attend job related conferences and seminars.
Diversity Program
Lunch and learns
Amherst hosts lunch and learn meetings weekly.
Promote from within
Time allotted for learning
Amherst. allows employes to set aside 50% of working hours for learning.
Online course subscriptions available
Customized development tracks

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certification assistance. Monthly birthday celebrations. Casual work environment with regular team-building outings.

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, Amherst engages in a variety of local events. We also host smaller events for employees such as summer BBQ's and happy hours. Nothing tops our holiday party, a true family celebration!

Austen

Director of Talent Programs

What projects are you most excited about?

I'm most excited about our Budget Revision Project! We were tasked with the challenge of moving a tedious process into a more user and mobile friendly system. This will allow the field teams to submit budget revisions from MSR Properties and have one system to manage the majority of their work. This excitement is why I love being a part of the team

Gage

Business Analyst

How has your career grown since starting at the company?

“At Amherst, I am able to work collaboratively with peers who have had years of experience similar to mine. The technology is current and evolving as the company grows. Therefore, my skills stay current and always improve.”

Stan

Senior Systems Engineer

How do your team's ideas influence the company's direction?

My team is expected to create new IP (Intellectual Property) through innovation in software, hardware, workflow process and data. Our goal is to build franchise value/shareholder value, solve difficult problems through creative solutions, and improve over-all efficiency that in turn makes life easier for all of Amherst

Todd

Chief Technology Officer

What are some things you learned at the company?

Within my first year, I have acquired solid enterprise-level knowledge in developing .NET applications by using Angular 4+, ASP.NET MVC, WPF, Entity Framework, and advanced SQL. We’re transitioning into ‘React’ apps that I'm excited about as it will add to my tech skills. I like that we have autonomy regarding the tech decisions in development

Ruchi

Software Engineer

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