Hybrid Role

We are searching for a hands-on and detail-oriented Executive Assistant and Virtual & On-site Office Manager. As our locations grow and we move towards a hybrid office approach, DaySmart Software is looking for a highly motivated person with excellent interpersonal skills, to provide comprehensive support to the CEO as well as key leadership team members. The role will also play a key role in planning and leading companywide engagement activities. This role would be a hybrid role with 2-days onsite in our Ann Arbor OR Philadelphia office.

Administrative:

• Assist the CEO and executive leaders with travel, calendar/meeting maintenance, email, and communication.
• Moderating meetings, keeping notes, publishing minutes and follow up on open items.
• Develop a strong network within the local campus and across our DaySmart locations.
• Coordinate travel and other administrative tasks for management and leadership team members visiting the office.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills.
• Assist with scheduling, data entry and organizing spreadsheets.
• Maintain company organizational chart.
• Responsible for Board of Director communication management to include meeting planning to deck coordination and organization.

Engagement:

• Create and plan engaging team member activities, programs (including virtual events) and incentives.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Create and drive a positive office environment.
• Be the face of the company, assure everyone (employees, customers, suppliers) who interacts with our division feels welcomed and supported.

Office Management:

• Maintain the office and monitor office supply inventory. Ensure that all items are properly stocked, and machines receive required maintenance.
• Greet and coordinate visitors by welcoming them and directing them appropriately.
• Order and coordinate catering as needed for the office.

To be successful candidate should possess:

• College Degree desired.
• 4 + years of experience in an office management and/or administrative support role.
• Prior experience moderating meetings, keeping notes, publishing minutes and follow up on open items.
• Strong organizational and communication skills (both verbal and written).
• Able to effectively interact with executives, customers, and employees.
• Creativity in communication to enhance engagement is a key skill.
• Sense of urgency - must be able to meet deadlines and to work under the pressure of short time constraints.
• Ability to prioritize and multitask, especially with shifting priorities.
• Must be able to develop and maintain cordial and professional relationships with all levels of the business.
• Flexibility and willingness to get the job done.
• Proficient in Microsoft Suite of products.
• Detail oriented to ensure accuracy and quality across all tasks.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• Demonstrate highest level of ethics and ability to always maintain confidentiality with all situations and documentation.

DaySmart is a provider of business management software that specializes in providing scheduling and workflow solutions to businesses around the world. We provide award-winning business software to over 200,000 users in a variety of industries. DaySmart is a fast-paced, rapidly growing company, and has been named to the Inc Magazine list of America’s 5000 Fastest-Growing Privately Held Companies for eleven consecutive years!

DaySmart is committed to creating a diverse employee environment and is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age, or veteran status.