Executive Assistant / Virtual & Onsite Office Manager at DaySmart Software, Inc. (Ann Arbor, MI)

| Ann Arbor, MI
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Hybrid Role

We are searching for a hands-on and detail-oriented Executive Assistant and Virtual & On-site Office Manager. As our locations grow and we move towards a hybrid office approach, DaySmart Software is looking for a highly motivated person with excellent interpersonal skills, to provide comprehensive support to the CEO as well as key leadership team members. The role will also play a key role in planning and leading companywide engagement activities. This role would be a hybrid role with 2-days onsite in our Ann Arbor OR Philadelphia office.

Administrative:

  • Assist the CEO and executive leaders with travel, calendar/meeting maintenance, email, and communication.
  • Moderating meetings, keeping notes, publishing minutes and follow up on open items.
  • Develop a strong network within the local campus and across our DaySmart locations.
  • Coordinate travel and other administrative tasks for management and leadership team members visiting the office.
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills.
  • Assist with scheduling, data entry and organizing spreadsheets.
  • Maintain company organizational chart.
  • Responsible for Board of Director communication management to include meeting planning to deck coordination and organization.

Engagement:

  • Create and plan engaging team member activities, programs (including virtual events) and incentives.
  • Responsible for developing standards and promoting activities that enhance operational procedures.
  • Create and drive a positive office environment.
  • Be the face of the company, assure everyone (employees, customers, suppliers) who interacts with our division feels welcomed and supported.

Office Management:

  • Maintain the office and monitor office supply inventory. Ensure that all items are properly stocked, and machines receive required maintenance.
  • Greet and coordinate visitors by welcoming them and directing them appropriately.
  • Order and coordinate catering as needed for the office.

To be successful candidate should possess:

  • College Degree desired.
  • 4 + years of experience in an office management and/or administrative support role.
  • Prior experience moderating meetings, keeping notes, publishing minutes and follow up on open items.
  • Strong organizational and communication skills (both verbal and written).
  • Able to effectively interact with executives, customers, and employees.
  • Creativity in communication to enhance engagement is a key skill.
  • Sense of urgency - must be able to meet deadlines and to work under the pressure of short time constraints.
  • Ability to prioritize and multitask, especially with shifting priorities.
  • Must be able to develop and maintain cordial and professional relationships with all levels of the business.
  • Flexibility and willingness to get the job done.
  • Proficient in Microsoft Suite of products.
  • Detail oriented to ensure accuracy and quality across all tasks.
  • Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
  • Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
  • Demonstrate highest level of ethics and ability to always maintain confidentiality with all situations and documentation.

DaySmart is a provider of business management software that specializes in providing scheduling and workflow solutions to businesses around the world. We provide award-winning business software to over 200,000 users in a variety of industries. DaySmart is a fast-paced, rapidly growing company, and has been named to the Inc Magazine list of America’s 5000 Fastest-Growing Privately Held Companies for eleven consecutive years!

DaySmart is committed to creating a diverse employee environment and is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age, or veteran status.

 

More Information on DaySmart Software, Inc.
DaySmart Software, Inc. operates in the Software industry. The company is located in Ann Arbor, MI. DaySmart Software, Inc. was founded in 1999. It has 101 total employees. It offers perks and benefits such as Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits, Life Insurance and 401(K). To see all 9 open jobs at DaySmart Software, Inc., click here.
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