Conference and Event Coordinator at Bold Penguin (Columbus, OH)

| Columbus, OH
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We didn’t create Bold Penguin because commercial insurance is broken. It isn’t. But as the world has gotten more connected and digitized, commercial insurance lags — creating a fragmented landscape where businesses, agents, and insurance companies struggle to interact in a smooth and easy way. That’s why we’ve built a highly efficient exchange that cuts the friction out of commercial insurance by connecting everyone to the right quote in record time.

Powering the world of insurance is no small feat, so we’ve built a team that's incredibly talented and passionate about our potential to upgrade the entire industry. As more and more companies, big and small, depend on our technology to operate in the commercial insurance space, we’ll need the best talent all around to support our growth. That’s why we’re looking at you (yes, you!) to make a bold move and join our adventure.

Bold Penguin is seeking a Conference and Event Coordinator to oversee the planning and execution of all company events and conferences. In this role, you will be communicating with conference coordinators, planning and executing logistics, and working closely with the sales and marketing teams to ensure that events are smooth and successful. This role reports to the VP, Chief of Staff. 

· Organize and own the planning, logistics, and execution of all internal and external events, including conferences, employee social events, employee onsite/offsite, leadership summits, training sessions, and client/customer events.
· Handle all logistics for each company event including managing timelines and deadlines, coordinating with venues and suppliers, determining staffing or other resource needs, and preparing and monitoring budgets.
· Maintain project management documents and timelines for all conferences and events
· Lead internal planning meetings and submit status updates to Leadership on a regular basis. Maintain documentation on meetings and deliverables.
· Serve as the on-site coordinator and oversee set-up and tear-down during all local events; non-local events will be on an as-needed basis.
· Assist the Chief of Staff, Director of Enterprise Sales, and the Director of Marketing in the development of Bold Penguin’s annual conference strategy; manage the annual conference budget.
· Assist the sales team with needed tradeshow/conference materials (booth set-up and materials). Hold the sales team accountable for their actionable conference-related items.
· Coordinate the schedule of Marketing-driven conference activities, e.g., emails, social posts, sales collateral development, etc.
· Work with Director of Marketing to negotiate conference memberships and contracts.
· Perform post-event evaluations and produce internal reports for the Chief of Staff.
· Develop and oversee the swag management process.
· Develop new swag concepts in coordination with the marketing team for employees, conferences, partners, etc.
· Research and coordinate with outside vendors on design.
· Research and coordinate with various suppliers to ensure quality, budget management, and innovation.
· Work with the Office Coordinator to control ordering and inventory, storing needs, and shipment of items.
· Systematically manage inventory, note reorder thresholds, and expiration dates of swag.
· Work with marketing team to manage swag and gift programs across prospects and multiple customer groups.
· Bachelor’s Degree, or equivalent experience, required
· 4+ years of experience in events industry with both large and small scale event planning background; conference experience preferred
· Proven track record of planning and executing events
· Strong ability to manage and prioritize multiple, concurrent tasks while meeting aggressive deadlines in a fast-paced environment
· Strong problem-solving skills with attention to detail
· Excellent relationship management skills
· Self-starter, leads and facilitates management of details needed to accomplish tasks; simultaneously management of several programs and initiatives
· Ability to work well in a team environment

2022 BOLD BENEFITS include, but are not limited to:
Medical, Dental, and Vision
Disability and Life Benefits
401K with a company match
Employee Assistance Program (EAP with 9 free sessions)
Parental Leave
Unlimited Vacation for Applicable Roles & Paid Time Off for all
Expanded Holiday Schedule - All Bold Penguin employees will have 9 paid holidays going forward.
Gatherings on the Glacier: A social hour for fun only.
Zoom-Free Zones: Bold Penguin is providing you time to focus and not be on calls.
Bold Weekends: You have "Optional Fridays" on identified dates communicated between Memorial and Labor Day weekends.
Remote Culture. Moving to Columbus is not an option? No problem. We're happy to discuss remote work options. Here at Bold Penguin our remote employees are top of mind, and we have created an inclusive, engaging remote environment.
Choose-your-own gear. Whether you prefer Mac, PC, or Linux, one screen or three, we’ll set you up for success.
Stay connected to the Glacier. We slack. A lot. We also like to video conference regularly. We even have all- hands "Waddles" held Tuesday & Thursday 12:00 PM ET.
Penguin bling. Like swag themed after a certain Antarctic bird? Just. You. Wait.
Bold Penguin believes in inclusion. That’s why we’re proud to be an equal opportunity employer that considers all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, beak size, or inability to fly.
To learn more about our results-focused culture and employee-focused perks, read more on our careers page.

More Information on Bold Penguin
Bold Penguin operates in the Insurance industry. The company is located in Columbus, OH. Bold Penguin was founded in 2016. It has 189 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 10 open jobs at Bold Penguin, click here.
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