The Role
Coordinate site events and meetings, manage requests from leaders, support administrative processes (purchasing, travel, expenses, records), use Smartsheet/SharePoint/Teams to track work and documentation, take ownership of tasks and small projects, and drive process improvements with limited oversight.
Summary Generated by Built In
Paradigm seeking an Operations Administrative Assistant to help keep a busy, collaborative workplace running smoothly. In this contract role, you will work closely with leaders and teams to coordinate site events and activities, manage competing priorities, support key administrative and operational processes, and keep important work moving forward. This is a great opportunity for someone who enjoys variety, takes initiative, and gets satisfaction from bringing organization and efficiency to a fast-moving environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable working across multiple systems and with a range of stakeholders. You will have the opportunity to take ownership of assignments, solve day-to-day problems, and contribute to improvements that make the team more effective.
Type : Contract
Duration: Up to 12 months, with possible renewal
Duration: Up to 12 months, with possible renewal
Location : Corvallis, OR in office 4 days a week
Benefits : Medical, dental, vision, life, 401K, PTO, and sick days
Job No.: Para_1482
Assignment lengths are estimated based on the expected load or scope of work. There is a possibility that the work may last longer or finish sooner than anticipated.
Job No.: Para_1482
Assignment lengths are estimated based on the expected load or scope of work. There is a possibility that the work may last longer or finish sooner than anticipated.
What You’ll Do:
- Help plan, coordinate, and execute site events, team activities, and operational meetings, stepping in to resolve issues as they arise.
- Coordinate requests from multiple leaders and stakeholders, balancing priorities, timelines, and competing needs with professionalism and discretion.
- Support business systems and administrative processes, including purchasing, records, travel, expenses, and follow-up tracking.
- Use Smartsheet, SharePoint, Teams, and related tools to organize information, track work, maintain documentation, and support process improvements.
- Take ownership of assignments, identify gaps or issues, and independently drive tasks and small projects through completion with limited oversight.
Requirements
What We’re Looking For:
- Strong organizational, prioritization, and time-management skills
- Clear, professional communication and strong stakeholder coordination
- Excellent attention to detail and a commitment to accuracy
- Ability to manage multiple systems, requests, priorities, and deadlines
- Comfort working with digital tools and collaborative platforms
- Self-direction, accountability, and sound judgment
- A problem-solving mindset and willingness to take initiative
- Experience with Smartsheet preferred
Benefits
Paradigm offers a competitive benefits package that includes medical, dental, vision, life, 401K, PTO, and sick days.
About Us, Paradigm
Want to love Mondays? It's possible when you love what you do. Paradigm is a staffing solutions firm dedicated to finding the perfect job for candidates. We're connected with some of the most innovative tech companies around, giving our employees that competitive edge needed in today's job market.
Paradigm Information Services does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Skills Required
- Strong organizational, prioritization, and time-management skills
- Clear, professional communication and stakeholder coordination
- Excellent attention to detail and a commitment to accuracy
- Ability to manage multiple systems, requests, priorities, and deadlines
- Comfort working with digital tools and collaborative platforms
- Self-direction, accountability, and sound judgment
- A problem-solving mindset and willingness to take initiative
- Experience with Smartsheet
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The Company
What We Do
Paradigm Information Services is a women-owned staffing firm that specializes in providing staffing solutions for technology-centered companies, placing professionals in fields such as content development, creative design, engineering, and software development.
