Operations Specialist

We are seeking an Operations Specialist to join our Mumbai office. In this role, you will act as the operational anchor for our India presence, seamlessly bridging the gap between high-velocity recruitment coordination and the daily complexities of managing a world-class studio environment.

MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email [email protected].

A Day in life:

· Manage daily studio logistics, including working with WeWork staff to facilitate maintenance requests and other office support, procure office supplies to maintain a high-functioning office environment

· Audit and optimize administrative systems, identifying opportunities to streamline workflows and improve cross-office process efficiency

· Manage travel and Visa logistics for the local team and visiting leadership

· Manage new hires and annual insurance process for the staff

· Conduct application review, selecting candidates to be phone screened and those who won’t move forward in the process

· Coordinate scheduling of phone screens and interviews for candidates

· Create reports and dashboards in Ashby ATS to inform recruiting decisions; maintaining 100% accurate data in Ashby, from initial candidate entry through to offer generation

· Analyze recruitment funnel data specifically for India studios to identify bottlenecks in the local hiring process and suggest scalable solutions

· Oversee the physical and administrative setup for new hires, ensuring all hardware, software, and statutory documentation are ready for a successful Day One

· Organize local studio events, team-building activities, and internal communications to foster a strong sense of belonging within the Mumbai team.

· Champion studio culture by coordinating local events and initiatives that foster engagement and align with global firm values

You’re a great fit if:

You’re already experienced in:

· Office Administration and Recruiting Coordination

You Have the Following Qualifications:

· Experience in administrative and recruiting coordination

· Strong organizational skills and attention to detail

· Excellent written and verbal communication

· Ability to manage multiple priorities in a fast-paced environment

· Experience using an Applicant Tracking System (ATS); Familiarity with Ashby is a huge plus

Why do you want to work with us:

· We promote a fun & dynamic culture of teamwork and collaboration

· Access international training opportunities designed to support your personal and professional growth

· Receive a dedicated stipend for learning, plus access to high-quality resources like LinkedIn Learning and Hone training sessions

· Our hybrid work system allows for a balance between remote flexibility and in-office collaboration

· We provide company-sponsored health and medical insurance to support your physical and mental well-being

· As an equal opportunity employer, we celebrate diversity and strive to create an inclusive environment where everyone can thrive

About MBH Architects

MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach.

Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired.

What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs.

If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you.