The Role
Manage end-to-end procure-to-pay operations across digital and offline media teams. Responsibilities include budget planning and analysis, purchase requests, contract and NDA coordination, invoice and payment processing, document management, cost allocation, and reporting. The role partners with marketing communications, legal, finance, and external counterparties while maintaining accurate records in SAP, Oracle, and other internal systems.
Summary Generated by Built In
We are looking for an Operations Specialist to manage end-to-end procure-to-pay processes and operational procurement support across digital and offline media teams. This role is focused on ensuring the smooth execution of the full purchasing and contracting lifecycle—from budget verification and purchase request creation to contract coordination, invoice processing, and accurate cost allocation across multiple budget sources.
Please note, this is a temporary position for maternity leave cover.
Please note, this is a temporary position for maternity leave cover.
Key Responsibilities
- Managing budget-related activities, including planning, plan-vs.-actual analysis, and budget balance transfers;
- Conducting the contractual process and document flow with contractors in coordination with marketing communications managers, legal, and finance departments;
- Preparing draft agreements;
- Monitoring NDA execution and compliance for new counterparties, as well as tracking the status of existing contracts;
- Coordinating contracts with all relevant departments and stakeholders;
- Monitoring contract execution, exchanging closing documents (acts), and preparing reports on completed work;
- Maintaining documentation records, including sorting, organizing, and archiving documents;
- Communicating with counterparties regarding timely payments and document exchange;
- Processing payments (including SLOGs and customer development expenses);
- Tracking payment statuses;
- Ensuring accurate cost allocation and recording in internal systems;
- Working with SAP, Oracle, or other internal systems.
Skills, Knowledge & Expertise
- Higher education in Economics, Finance, Accounting, Analysis, or Audit;
- Experience working with company budgets;
- Experience with contracts and basic reporting, including invoices and certificates of work performed;
- English language proficiency at B2 level or higher;
- Proficiency in office software, including Google Docs, SAP, Oracle, and other internal systems;
- Strong attention to detail, responsibility, accuracy, and the ability to work efficiently under tight deadlines.
Why join us
- Help us challenge injustice by creating fair choices for millions of people across 47 countries.
- Develop your professional skills with access to mentoring, career consulting, and learning programs.
- Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
- Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
- Work alongside people who take initiative, speak openly, and challenge themselves to grow.
- Improve your language skills through co-financed courses and internal speaking clubs.
Final benefits may vary depending on the location.
About
inDrive is a global tech company on a mission to challenge injustice through fair choices. We started in 2012 in the coldest city on Earth, when a group of friends created a way for people to agree on fair ride prices. That idea grew into one of the world’s top ride-hailing apps, now with 400M installs across 47 countries.Today, we offer more than rides: from freight and delivery to intercity travel and financial services, all designed to put people first. We are committed to having a positive impact on people’s lives both through our core business, which supports local communities via a fair pricing model; and through the work of our impact programs. Ready to ignite your inner drive?
Skills Required
- Higher education in Economics, Finance, Accounting, Analysis, or Audit
- Experience working with company budgets
- Experience with contracts and basic reporting, including invoices and certificates of work performed
- English language proficiency at B2 level or higher
- Proficiency with office software, Google Docs, SAP, Oracle, and other internal systems
- Strong attention to detail, responsibility, accuracy, and ability to work efficiently under tight deadlines
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The Company
What We Do
inDrive is a global IT and transportation platform inDrive is one of the world’s fastest growing online ride-hailing services. Its services are available in over 749 cities in 46 countries throughout the world. The Company’s app has been downloaded over 150 million times. inDrive offers other services, including intercity transportation, freight and cargo services, as well as delivery services in different markets of operations. inDrive is based in Mountain View, California, and operates regional hubs in the Americas, Asia, the Middle East, Africa and the countries of the CIS, and employs over 2,000 people. In early 2021, inDrive achieved unicorn status after closing a $140m investment round with Insight Partners, General Catalyst, and Bond Capital, which valued the company at $1.23 billion.
